Job Description

About the Role

We are a growing metal fabrication business seeking a

steady, detail-oriented Executive Administrator

to manage front office operations and bring structure, consistency, and accuracy to daily administrative work.

This role is based in the

front office

and is often the first point of contact for customers, vendors, and delivery drivers. The daily volume of in-person traffic is low, allowing the majority of time to be focused on

administrative ownership, organization, and follow-through

.

The right person will represent the company in a

calm, professional, and organized manner

while also owning the systems that keep internal operations running smoothly.

What Success Looks Like in This Role

Visitors are greeted professionally and efficiently Phone calls and inquiries are handled calmly and routed correctly Information is captured accurately and documented Schedules, follow-ups, and paperwork do not rely on memory Front office operations run consistently day after day Details are caught before they become problems Leadership and field teams can move quickly without administrative breakdowns

Key Responsibilities

Greet customers, vendors, and visitors in a professional, composed manner Answer and route phone calls efficiently Manage emails, messages, and inbound requests Maintain organized digital and physical records Manage calendars, scheduling, and follow-ups Track documents, forms, and required paperwork Support job tracking, invoicing preparation, and internal coordination Create and maintain simple systems, checklists, and workflows Ensure recurring tasks are completed accurately and on time

Who This Role Is For

This role is a strong fit if you:

Enjoy

structure, routine, and consistency

Are naturally calm, professional, and dependable Take pride in being organized and accurate Like clear expectations and ownership Prefer focused, professional interaction over constant social engagement Stay composed when others are moving quickly Work well independently without needing frequent direction Value doing things the right way, every time

Working Style

You will work closely with company leadership in an environment that values

clarity, accountability, and follow-through

. Priorities will be clear, and you will be trusted to

own front office systems and administrative workflows independently

.

The right person will find satisfaction in being the steady point of consistency for the business.

Experience & Skills

Prior administrative, front office, or operations support experience preferred Strong organizational and documentation habits Comfortable with phones, email, calendars, and spreadsheets Strong written and professional verbal communication skills High level of reliability, consistency, and follow-through
Pay: $20.00 - $24.00 per hour

Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance
Work Location: In person