Job Description

Join Chimes - and go further to help others go far! Chimes is a not-for-profit organization that assists people with intellectual and behavioral challenges to achieve their fullest potential.

Our vast array of services

-- educational, employment, vocational, residential, habilitative and behavioral health -- are delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve -- those who receive and those who reap the benefits of our innovative, responsive solutions.

Position Type

: Hybrid (Monday through Thursday in office, work from home Fridays)

Hourly Pay Range

: $27.70-$30.00 per hour (commensurate with experience)



Key Responsibilities:

Executive & Administrative Support

Provide direct administrative support to the Director of Learning & Development, including calendar management, meeting coordination, and preparation of materials Manage and organize email correspondence, including reviewing, sorting, and responding to emails on behalf of the Director of Learning and Development Draft, edit, and distribute professional communications, emails, reports, and presentations Serve as a point of contact for internal stakeholders related to training schedules, logistics, and follow-ups

Training & Program Coordination

Coordinate logistics for training sessions, orientations, leadership programs, and workshops (virtual and in-person) Manage training calendars, registration lists, attendance tracking, and completion records Assist with onboarding and New Employee Orientation (NEO) scheduling, digital preparation, and documentation Support the preparation and distribution of training materials, evaluations, and follow-up communicationsData, Reporting & Systems Support Maintain accurate training records, spreadsheets, and learning management system (LMS) data Track participation, completion rates, and deadlines for required training programs Assist with compiling reports and summaries for leadership and compliance purposes

Collaboration & Process Improvement

Work closely with Learning & Development Specialists, HR, and leadership to ensure alignment and smooth execution of training initiatives Identify opportunities to improve administrative processes, workflows, and communication related to learning programs

Qualifications

Required


Associate's degree or equivalent experience 3+ years of executive or administrative support experience, preferably in HR, Learning & Development, or training environments Strong organizational skills with the ability to manage multiple priorities and deadlines Excellent written and verbal communication skills Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with calendars and scheduling tools Experience supporting a senior leader or executive Familiarity with learning management systems (LMS) Ability to handle sensitive information with professionalism and discretion

Preferred


Experience in nonprofit, healthcare, or human services environments Experience with software or tools that enhance job efficiency and output

Key Competencies

Attention to detail Professional judgment and confidentiality Proactive problem-solving Strong interpersonal and collaboration skills Adaptability and flexibility in a fast-paced environment

Work Environment

Combination of office-based and virtual work Occasional travel to training sites or events may be required

What's in it for you?

Total Rewards (For Full-Time Employees = >30 hours/week):

Competitive Pay Medical, Dental, and Vision Insurance Tuition Reimbursement options Flexible Spending Accounts (Health, Dependent, and Transportation) Life Insurance Disability Insurance Paid Time Off 403(b) with Employer Match Employee Recognition Programs Employee Referral Bonus opportunities Discounts through "Tickets at Work" Discounts on Verizon mobile service And More!

Want to learn more?

To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at:

https://chimes.org/Careers.





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