Job Description

Overview

We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our executive team. This role is essential in ensuring the smooth operation of our office and will involve a variety of administrative tasks, project coordination, and event planning. The ideal candidate will possess strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements. Organize and plan company events, ensuring all details are handled efficiently. Maintain office management tasks such as ordering supplies, managing equipment, and overseeing front desk operations. Perform bookkeeping duties using QuickBooks and manage financial records with accuracy. Coordinate projects by tracking timelines, deliverables, and resources to ensure successful completion. Handle data entry tasks with precision while maintaining confidentiality of sensitive information. Proofread documents for accuracy and clarity before distribution. Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for various administrative functions. Manage multi-line phone systems with professionalism and excellent phone etiquette. Assist with transcription of meetings and other important documents as needed. Maintain organized filing systems for easy retrieval of information.

Qualifications

Proven experience in an administrative role or as a personal assistant is required; experience supporting executives is preferred. Strong organizational skills with the ability to prioritize tasks effectively in a dynamic environment. Proficiency in Microsoft Outlook Calendar for scheduling purposes and managing appointments. Excellent typing skills with attention to detail for data entry and documentation tasks. Familiarity with DocuSign for electronic signatures and document management is a plus. Strong customer service skills with the ability to interact professionally with clients and team members alike. Experience with clerical duties including filing, record keeping, and front desk responsibilities is beneficial. Computer literacy is essential; familiarity with project coordination tools is an advantage.
We look forward to welcoming a dedicated Executive Administrative Assistant who thrives in a collaborative environment and contributes positively to our team's success!

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Work Location: In person