Job Description

About ITMC Solutions, LLC

ITMC Solutions, LLC is an 8(a), veteran-owned, economically disadvantaged woman-owned, and minority-owned small-business supplier of management consulting and technology solutions to the Federal Government, we bring:

Decades of Impact: With a proven track record in financial portfolio management spanning two decades, ITMC has been instrumental in guiding our clients toward sustained success, proving time and time again our value as a strategic partner. Exemplary Insight: Our team embodies competence, professionalism, and a commitment to exceeding expectations. Our depth of knowledge and experience elevates the value of our services, ensuring unparalleled support for our private and public clients. Dedication to Excellence: The driving force of our success is our tailoring approach to meet our client's needs. Our goal-oriented project management professionals work tirelessly to foster an environment where diverse perspectives flourish and clients' success are achieved.


Sheyla Blackman & Tiffany Byers


CEO | COO

The Executive Administrative Assistant I provides high-level administrative support to executives and senior leadership. This role ensures the smooth operation of day-to-day executive functions by managing schedules, coordinating meetings, handling correspondence, and serving as a trusted point of contact. The position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. Prepare, proofread, and edit correspondence, reports, and presentations for accuracy and professionalism. Serve as the first point of contact for internal and external inquiries, demonstrating professionalism and confidentiality. Coordinate logistics for executive meetings, including preparing agendas, taking minutes, and ensuring timely follow-ups. Maintain records, files, and databases to ensure accuracy and easy retrieval. Assist with expense reporting, budgeting support, and invoice processing as needed. Liaise with staff across departments to support executive initiatives and projects. Handle confidential information with integrity and maintain a high level of discretion.

Qualifications

Associate's degree in Business Administration, Office Management, or related field (Bachelor's degree preferred). Minimum of 2-3 years of administrative or executive support experience. Previous experience supporting senior leaders or executives is strongly preferred. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools (e.g., Teams, Zoom, Slack). Experience managing calendars, travel arrangements, and expense reporting systems.

Required Skills

Exceptional organizational and time-management skills with the ability to prioritize effectively. Strong written and verbal communication skills. High level of professionalism and interpersonal skills to interact with stakeholders at all levels. Ability to handle sensitive information with discretion and confidentiality. Detail-oriented with strong problem-solving abilities. * Flexibility to adapt to shifting priorities and fast-paced demands.