Job Description

Quantam Solutions provides IT solutions and consulting for various clients. We offer competitive hourly wages, health benefits, paid time off, and a 401(k) plan. We are currently seeking an

Executive Administrative Assistant

. Candidates must be a United States Citizen and within an hour driving distance of Frankfort, KY.

Administrative Support:

Full-time remote position (could be some in-person meetings/events), expected to be on camera for meetings. Perform biweekly and monthly timekeeping tasks for State employees and contractors. Assist Purchasing Agent with travel planning and requests. Assist Purchasing Agent with organization and preparation of procurement documents as requested. Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams). Schedule, prepare agendas, and document minutes for committee and departmental meetings. Distribute agendas and minutes as required. Manage office events and coordinate meetings for executive management, including monthly meetings. Track action items from key meetings and ensure follow-up.

Human Resources & Staffing:

Coordinate contractor hiring with staff augmentation vendors. Post and remove available positions on our client's site as needed. Manage our client's employee hiring processes (infrequent). Request necessary access and equipment for hires from the Executive Director. Confirm onboarding and offboarding of new IT resources with managers. Serve as an evaluation liaison for HR-related correspondence.

Executive Director Initiatives:

Coordinate initiatives led by the Executive Director. Gather and compile information for internal and external agency requests. Act as a liaison between the department/office head and other agencies and organizations seeking IT assistance. Assist in the preparation of technical presentations and testimony before legislative committees or executive leaders.

Policy & Legislative Monitoring:

Review all client policies and identify those requiring a client counterpart. Collaborate with our client's management team to define and establish policies. Monitor proposed and enacted legislation for impacts on our client and distribute information to Business Managers for client impact assessments. Interpret departmental policies for agency employees.

Awards & Recognition:

Coordinate the development of nominations for IT awards.

Operational Work Planning:

Reorganize operational plans and track progress throughout the year through engagement of the Information Systems Managers.

Other Duties:

Perform any other administrative tasks as needed to assist the Executive Director.

Key Skills:

Proven organizational skills, self-accountable, capable of working remotely, strong communication skills, confident in reaching out to new people to gather information, personable, understands a culture of service to others, eager to help ease the tasks of the Executive Director and Managers.
Job Type: Full-time

Pay: $21.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

401(k) Dental insurance Health insurance Health savings account Life insurance Paid time off Referral program Retirement plan Vision insurance
Application Question(s):

Are you comfortable working in a primarily remote position with frequent in-person meetings in Frankfort, KY? Have you supported leadership with preparing agendas, tracking action items, or documenting meeting minutes? How many years of experience do you have providing executive or administrative support?
Education:

High school or equivalent (Required)
Work Location: Hybrid remote in Frankfort, KY 40601