Job Description

Job Summary

Full Time | Eagle, ID | Reports to: Executive Pastor

Calvary Chapel Eagle is seeking an Executive Administrative Assistant to provide high-level organizational, administrative, and operational support to the Senior Pastor and Executive Leadership Team. This role is for a proactive, detail-oriented individual who thrives behind the scenes, anticipates needs, and ensures our leadership is free to focus on ministry, vision, and people.

Executive Assistants are often the "right hand" of senior leadership--managing details, communication, systems, and priorities that keep an organization moving forward. At Calvary Chapel Eagle, this position plays a crucial part in advancing the mission of reaching the Treasure Valley with the gospel.

Responsibilities

1. Support Executive Leadership with Excellence:

Provide direct administrative support to the Senior Pastor, Executive Leadership Team, and Financial Board. Manage calendars, schedule meetings, organize agendas, and coordinate logistics. Serve as the primary point of contact between leadership and internal/external stakeholders. Prepare reports, presentations, meeting notes, and communication materials with accuracy and professionalism.

2. Facilitate Efficient Communication and Workflow:

Answer calls and handle messages with clarity and discretion. Organize and prioritize incoming requests to ensure leaders stay focused on strategic tasks. Record and distribute meeting notes; track action items and ensure timely follow-through. Maintain confidentiality and handle sensitive information with integrity and trustworthiness.

3. Support Financial and Human Resources Operation:

Assist with financial documentation, record-keeping, and expense management. Maintain confidential HR files, support onboarding processes, and help ensure administrative compliance. Handle sensitive financial and personnel information with professionalism and discretion.

4. Manage Office Projects, Events, and Staff Logistics:

Perform general administrative tasks such as filing, data entry, and supply management. Oversee project timelines, ministry calendars, and major event logistics. Assist with planning retreats, off-sites, staff meetings, and leadership gatherings.

5. Strengthen Systems, Organization, and Ministry Efficiency:

Manage KPI tracking systems by organizing data, preparing summary reports, and ensuring leadership has clear visibility into ministry effectiveness and goals. Create, refine, and maintain administrative systems that keep information organized and accessible. Maintain a highly organized environment--digitally and physically--that promotes clarity and efficiency. Manage calendars, schedule meetings, organize agendas, and coordinate logistics. Serve as the primary point of contact between leadership and internal/external stakeholders. Prepare reports, presentations, meeting notes, and communication materials with accuracy and professionalism.

Qualifications

A growing personal relationship with Jesus Christ A heart for ministry and a commitment to Calvary Chapel Eagle's mission Proven success in administrative or executive assistant roles Strong organizational, communication, and project management skills Ability to prioritize multiple tasks in a fast-paced environment Experience supporting senior leaders or managing confidential information Solutions-oriented, dependable, and able to work independently and collaboratively
About Calvary Chapel Eagle

Located in Idaho's beautiful Treasure Valley, Calvary Chapel Eagle relaunched in October 2023 under the leadership of Pastor Brenen Beeler. Since then, we've seen over 250 first-time commitments to Christ, more than 120 baptisms, and over 30 small groups launched. Our staff and ministries continue to grow, and we're looking for an administrative leader ready to serve, support, and strengthen our mission as we pursue revival in the Treasure Valley.

Pay: $39,000.00 - $43,000.00 per year

Benefits:

Paid time off
Work Location: In person