Job Description

Overview

We are seeking a highly organized and proactive Executive Administrative Assistant to join our dynamic team. In this vital role, you will provide comprehensive administrative support to ensuring smooth daily operations and efficient management of their schedules. Your energetic approach and attention to detail will help foster a productive environment, enabling leadership to focus on strategic initiatives. This position offers an exciting opportunity for an individual who thrives in a fast-paced setting and enjoys multitasking with precision.

Responsibilities

Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, coordinating meetings, appointments, and travel arrangements with precision. Prepare, proofread, and transcribe documents, reports, and correspondence with accuracy and professionalism. Organize and coordinate events, meetings, and conferences, handling logistics such as venue booking, catering, and materials preparation. Handle multi-line phone systems with excellent phone etiquette, screening calls and directing inquiries appropriately. Maintain meticulous filing systems--both physical and digital--ensuring easy retrieval of important documents Assist with project coordination by tracking deadlines, preparing agendas, taking minutes, and following up on action items. Provide personal assistant support as needed, managing confidential information discreetly while supporting executives' personal needs. Utilize office management skills to oversee supply inventories, coordinate office maintenance, and streamline administrative workflows. Use Microsoft Office Suite extensively to create presentations, spreadsheets, and reports that meet high standards of quality.

Experience

Demonstrated experience in executive administrative support or office management roles with a proven track record of multitasking effectively in busy environments. Strong organizational skills complemented by excellent typing speed and proficiency in data entry tasks. Familiarity with event planning--from small meetings to large conferences--ensuring seamless execution from start to finish. Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and familiarity with DocuSign for electronic signatures. Exceptional communication skills with professional phone etiquette across multi-line phone systems. Ability to proofread documents meticulously while maintaining high accuracy standards; experience in transcription is a plus. Knowledge of office procedures including filing systems, front desk responsibilities, customer service excellence, and office supply management. Join us as an Executive Administrative Assistant if you are energized by supporting leadership through detailed organization and proactive problem-solving! Your expertise will be instrumental in creating an efficient workplace environment where everyone can thrive.
Job Types: Full-time, Part-time

Pay: $15.00 - $22.00 per hour

Expected hours: 20 - 40 per week

Benefits:

401(k) matching Flexible schedule Flexible spending account Paid time off Retirement plan
Education:

High school or equivalent (Preferred)
Experience:

Administrative: 1 year (Required)
Work Location: In person