Job Description

REGION 4 - Executive Administrative Assistant

(Proposal Positions - Contingent Upon Contract Award)

Executive Administrative Assistant

Location:

DHS Federal Protective Service - Region 4

180 Ted Turner Drive, SW

Atlanta, GA 30303

Tour of Duty:

Monday-Friday, 0900-1700 (Full-Time)

Security Requirement:

Public Trust Determination

Position Overview

The Executive Administrative Assistant provides high-level executive and administrative support to the Regional Director, supporting strategic coordination, correspondence, scheduling, reporting, and executive communications.

Minimum Qualifications

Education:

BS/BA degree

Experience:

Minimum of 5 years supporting GS-14/GS-15-level executives

Duties and Responsibilities

Manage the Regional Director's calendar, meetings, deadlines, and conference room scheduling. Draft, edit, and prepare executive correspondence, reports, spreadsheets, and briefings. Coordinate meetings, agendas, minutes, interoffice communications, and follow-up actions. Arrange travel, lodging, and off-site meeting logistics. Serve as primary or alternate timekeeper for assigned offices. Track and manage HQ-assigned ESTT suspense items and deadlines. Support FOIA responses, personnel actions, and executive-level reporting. Coordinate training requests, calendars, and funding with Mission Support Branch. Support IT coordination, office supply management, and emergency taskings. Maintain organized executive filing systems and documentation repositories.

Required Skills

Proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, Access, and Visio Strong executive-level communication, organization, and attention to detail Ability to manage multiple priorities simultaneously

General Notes (All Positions)

All positions are

proposal positions contingent upon contract award

. Normal tour of duty includes a

30-minute unpaid lunch break

. Personnel must meet suitability and background requirements before reporting. Business Casual attire is required at a minimum.


Quality Innovation, Inc. is an Equal Opportunity Employer and as such abides by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, national origin, gender identity or sexual orientation.



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