Job Description

Who We Are

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Sabel Systems Technology Solutions, LLC is a leading solution provider and rapidly growing Information and Communications Technology Company specializing in innovative and agile Digital Engineering and Acquisition Technical Stack design, implementation, and support, Strategy and Policy Development, Financial Management, Software Solutions Development, Requirements Analysis and Training, to name a few. Our client base is mostly in the DoD Federal Government Contracting space and we also partner with prime Government Contractors such as Siemens, Booze Allen, McKinsey and have work in the commercial space as well. We provide clients with large business opportunities and training within our small business agility and people first culture. You will be joining a dynamic and highly motivated team with one goal:

"Get quality and secure solutions in the customers hands as soon as possible".

Who We Need

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We are seeking an Executive Administrative Assistant to assist the US Marine Corps Logistics Policy Distribution Department (LPD) in overseeing and managing the planning, facilitation, coordination, synchronization, and execution of LPD operations. You will synchronize and coordinate teams and personnel in the completion and production of high-quality informational products; work effectively with senior leadership in developing communications support for strategic initiative; present complex ideas succinctly for senior leadership; and utilize knowledge of Marine Corps structures, missions, and programs for organizations involved in logistics activities.


The LPD provides the interface between Marine Corps distribution management personnel and those organizations supporting them. It serves as the focal point in developing more efficient methods of transporting, billing, and documenting the movement of freight, personal property, and passengers worldwide via all modes of transportation. LPD is responsible for planning, developing, interpreting, and implementing policy and procedures governing the distribution and movement of freight, personal property, and passengers worldwide.

This position is 100% on-site at the Pentagon. US Citizenship and eligibility to obtain a DoD Secret Clearance is required for personnel assigned to this position.

What You'll Do

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Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.



Coordinate with other staff, higher and lower commands, and principal action officers Coordinate staff work in conjunction with LPD leadership to formulate comments, correspondence, and decision papers based on staff input and personal involvement in the issues of the Branch Support LPD leadership by tracking all issues and taskings that must be resolved or completed by LPD staff Provide daily on-going support by offering recommendations for draft policy guidance, preparation of point papers, information papers, formal correspondence, Naval messages, briefings, and systems support documents in accordance with Section 4.0, Delivery Schedule Administer the LPD organizational Department of the Navy (DON) Tracker Tasking System, including initiating, monitoring and maintaining all tasks Coordinate scheduling of meetings and conferences Record dates, locations, and attendees on the Advocacy SharePoint site for upcoming events to include consolidating briefs, ensuring the most up-to-date documents are available in support of presenters Post prewritten content to Facebook and monitor for questions/comments and coordinate responses Monitor the status of all action items (tasks & issues) after each LPD symposium to include an After Action Report (AAR) Other duties as assigned

Job Qualifications

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Required Qualifications

Must be a US Citizen Must be eligible to obtain a DoD Secret Clearance 5+ years of executive-level administrative support experience Prior experience in Department of Defense (DoD), military, or federal government environments Experience supporting senior military officers (Colonel, General Officer) or Senior Executive Service (SES) civilians High degree of professionalism, discretion, and diplomacy Ability to manage complex calendars, official correspondence, and scheduling Experience coordinating VIP visits, official travel, and event planning Skilled in handling both classified and unclassified materials appropriately Ability to prioritize and execute tasks independently in a fast-paced environment Experience with MS Word (Advanced), MS PowerPoint (Intermediate), MS Excel (Novice), SharePoint (Novice) and MS Teams

Preferred Qualifications

Active Secret security clearance (Top Secret or TS/SCI eligibility preferred) Bachelor's degree in business administration, logistics, or a related field Certified Administrative Professional (CAP) or similar credential Familiarity with DoD and USMC-specific systems: + Defense Travel System (DTS)
+ Task Management Tool (TMT)
+ SIPR/NIPR networks
+ Enterprise Task Knowledge Management Software (ETMS)
Knowledge of DoD/USMC correspondence formats and administrative protocols Understanding of USMC command structure, logistics terminology, and culture Familiarity with Joint Staff or Service-level logistics operations (supply chain, maintenance, sustainment, etc.) Familiarity with priorities of the USMC Installations & Logistics (I&L) division Prior military service, especially in logistics or administrative MOSs (a plus)

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required.

Problem Solving:

Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Written Communication:

Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.

Ethics:

Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.

Strategic Thinking:

Develops strategies to achieve organizational goals; understands organization's strengths & weaknesses; analyzes market and competition; identifies external threats and opportunities; adapts strategy to changing conditions.

Planning/Organizing:

Prioritize and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

Professionalism:

Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.

Innovation:

Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others' attention.

Language Skills:

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, proposals, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and general public.

Mathematical Skills:

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit, talk, type or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.

Salary and Benefits

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Actual salary will be negotiated with this position's Hiring Manager and can vary depending on the following factors: Billable contract and labor category, experience, skills, education /certifications/ licenses & geographic location.


Sabel Systems is committed to offering all employees a competitive benefits and compensation package that is comprehensive enough to meet their goals and needs. Our employees are our most valuable asset, and one of Sabel Systems largest financial investments is our benefits program. As a valued member of the organization, employees are provided with a host of benefits to include healthcare; financial assistance in the event of illness, injury, disability, loss of work, or death; health savings accounts; retirement plans; paid time off; paid holidays; education and training program reimbursement, to name a few.

EEO Statement

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Sabel Systems is an equal opportunity employer. Our hiring decisions are based solely on qualifications, merit, and business need. We prohibit discrimination and harassment of any kind across all employment practices within our organization. Sabel Systems participates in the E-Verify Employment Verification Program.