The College of Healthcare Information Management Executives (CHIME) is the professional organization for Chief Information Officers and other senior healthcare IT leaders. CHIME enables its members and business partners to collaborate, exchange ideas, develop professionally and advocate the effective use of information management to improve the health and care throughout the communities they serve. Our Mission is to advance and serve healthcare leaders and the industry improving health and care globally through the utilization of knowledge and technology. Job Purpose The Events Specialist will be responsible for the planning, development and execution of numerous Association meeting and events including conferences, workshops, and tradeshows. National travel is required. Candidate must be able to multi-task, managing and planning multiple events, while always providing top-level customer service. Event management duties will include sourcing, including RFP development, site selection input, event project planning, registration, housing, communications (internal and external), F&B management, budget collaboration, and space planning. Duties and Responsibilities
RFPs \xe2\x80\x93 Creation and review, including site research and outreach
Program registration utilizing Swoogo or other registration system
Housing and/or management of housing includes rooming lists, understanding of the contract terms, deadlines, and other details
Food and Beverage and/or management of F&B staff, onsite and offsite events
Work with production teams to effectively source and order A/V needs
Liaise with hotel on room sets, capacity, set up, etc.
Onsite meeting management to include student and attendee interaction, speaker interaction and assistance, as well as supplier team management
Collaborate with in-house marketing team for website creation and assist with details needed for program promotions
Virtual & Hybrid platforms
Other duties as assigned
Qualifications
Proven experience as an event manager with audiences ranging from 20\xe2\x80\x935,000+
Skilled in project management
Computer savvy; proficient in MS Office, Excel, PowerPoint
Outstanding communication skills
An accessible, responsive style with a customer service orientation and philosophy
Excellent organizational skills
Proven multi-tasking skills
A team player
Ability to be productive outside of an office environment
Bachelor\xe2\x80\x99s degree required
3+ years\xe2\x80\x99 experience or background in a professional association and/or healthcare industry preferred
Discipline to successfully work without close supervision - Must be comfortable with a remote working relationship with other team members
Ability to remain calm under pressure and maintain a positive attitude
Working Conditions Position will have national travel for events. They will have overnight stays and some weekend work. CHIME currently requires, as a condition of employment, that employees receive the COVID-19 vaccine and follow all other CHIME COVID-19 safety protocols, unless the employee is granted an exemption in accordance with applicable laws.
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