Job Description

Details



Open Date

11/03/2025



Requisition Number

PRN43507B



Job Title

Advancement Management



Working Title

Events Manager, Donor & Alumni Relations



Career Progression Track

M00



Track Level

M3 - Manager



FLSA Code

Administrative



Patient Sensitive Job Code?

No



Standard Hours per Week

40



Full Time or Part Time?

Full Time



Shift

Day



Work Schedule Summary



Monday-Friday, 8:00AM-5:00PM



VP Area

Academic Affairs



Department

00029 - External Relations



Location

Campus



City

Salt Lake City, UT



Type of Recruitment

External Posting



Pay Rate Range

$69,000 - $79,000



Close Date

11/17/2025



Priority Review Date (Note - Posting may close at any time)



Job Summary



The Office of Alumni Relations and Development at the David Eccles School of Business is looking for a creative, organized and driven event manager to help us maintain our reputation for impactful events. The event manager will primarily be responsible for creating fundraising, networking, volunteering, educational and social events to drive engagement with the Eccles School and build relationships amongst alumni, donors, students, staff, faculty, and community members.



The position will manage events of all sizes from concept through completion. The ideal candidate is comfortable planning multiple events at the same time, while staying organized, detailed, and keeping the mission, audience, and purpose of each event at the forefront of planning. This role requires the ability to execute in all areas of events, meetings, and conferences - including, but not limited to budgeting, venue scouting, contract review, vendor booking, logistics, room setup, staffing, managing marketing deadlines, content creation, event promotion, run of shows, tech rehearsals, constituent communications, and post-event evaluation.



This person must have excellent communication and leadership skills, and the ability to manage partners, sponsors, staff, and volunteers to effectively execute events. The office typically hosts 60+ annual events and campaigns, including networking socials, board meetings, Eccles School graduation, virtual events, panel discussions, keynote speaker series, a fundraising golf tournament, educational summits, and an annual hall of fame luncheon.



Responsibilities



+ Manage all aspects of event planning while meeting deadlines and budget demands.



+ Plan and facilitate logistics for events, including, but not limited to contract negotiations, guest lists, venue preparation, presentation materials, audio-visual, photography, videography, security, catering, entertainment, transportation, equipment, decor, and marketing materials.



+ Build relationships with vendors, venues, and other industry contacts to craft and implement creative and logistical aspects of all events.



+ Oversee guest experiences from conception through post-event, managing on-site preparations, production, and event breakdown, ensuring consistent, high-level service throughout all phases.



+ Comply with legal, insurance, health and safety regulations at all times.



+ Research resources, make site visits, and lead pre-event meetings to ensure events are executed smoothly.



+ Manage staff assignments, board members, committee members, agendas, and calendaring.



+ Troubleshoot and handle any issues that arise on the event day.



+ Other duties, as assigned.



Minimum Qualifications

EQUIVALENCY STATEMENT :

1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).



Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.



Preferences



+ Bachelor's degree in marketing, communication, public relations, hospitality or tourism, or related field.



+ Experience in marketing and/or public relations.



+ Experience in fundraising and working in higher education advancement.



+ Proven success as an event planner or coordinator.



+ Over three years of industry and/or event experience.



+ Strong interpersonal and communication skills.



+ Experience in maintaining and building enriching business relationships.



+ Excellent organizational skills, including multitasking, time management, and meticulous attention to detail.



+ Ability to handle pressure and make split-second decisions.



+ Proficient with Microsoft Office Suite.



Type

Benefited Staff



Special Instructions Summary



Additional Information



The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.



This position may require the successful completion of a criminal background check and/or drug screen.



The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.



Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.



The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.



To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/



Online reports may be submitted at oeo.utah.edu



https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.