Job Description

The University of Utah's David Eccles School of Business Executive MBAprogram is seeking a part-time Event & Program Support Assistant to assist with various program-related tasks. We are committed to delivering exceptional events, hospitality, and top-tier customer service to our Executive MBA students, and we are looking for a dedicated individual who shares this passion.

This role offers students a valuable opportunity to gain professional experience in a dynamic, customer-oriented environment while supporting administrative tasks.

Responsibilities

Assist with planning, preparing, and executing numerous events throughout the year for prospective students, current students, and alumni. Responsibilities include event planning, preparing materials, coordinating activities, assisting with event operations, event takedown, and post-event debriefing to improve future events. Availability to work Fridays and Saturdays (every other week) to support Executive MBA class days. Shifts generally range from 6:30 am - 2:30 pm or 9:00 am - 5:00 pm on class days. These are two-day events that occur year-round. Perform general office duties, including front desk coverage, answering and screening incoming calls, maintaining and ordering office supplies, and sorting and distributing mail. Communicate with prospective students via phone, in-person interactions, and email.

Minimum Qualifications

Must be a current University of Utah student. High school diploma or equivalent required. A passion for hospitality and events, with a commitment to delivering exceptional customer service to students, faculty, and staff. Detail-oriented, efficient, self-reliant, and a team player who thrives in a fast-paced environment. Ability to work effectively under pressure and independently with minimal supervision. Proven ability to work well in a team setting and communicate effectively. Professional phone etiquette and excellent written and verbal communication skills. Professional attire is required. Ability to lift, carry, and move up to 20 lbs. and stand for extended periods in preparation for Executive MBA events.

Preferences

The ideal candidate is outgoing, with previous experience in event assistance, event coordination, or working in a hospitality setting.

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.



The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.



All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu



https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

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Required fields are indicated with an asterisk (*).

Applicant Documents

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Required Documents

Resume

Optional Documents

Cover Letter

Open Date

12/03/2025

Requisition Number

PRN16580N

Job Title

UU Student - Admin/Clerical

Working Title

Event & Program Support Assistant

Career Progression Track

SJ

Track Level

FLSA Code

Nonexempt

Patient Sensitive Job Code?

No

Type

Non Benefited Staff / Student

Temporary?

No

Standard Hours per Week

15-19 hours per week, with the potential for increased hours during the summer

Full Time or Part Time?

Part Time

Shift

Day

Work Schedule Summary

Must be able to work a shift two Fridays and two Saturdays each month and some occasional evenings for events.



We will work together to create a flexible schedule that accommodates your other commitments. However, consistency in your availability and work hours will be necessary to ensure smooth operations and timely task completion.

This role is considered essential, requiring the employee to work on campus.

Is this a work study job?

No

VP Area

Academic Affairs

Department

00033 - Executive Education

Location

Campus

City

Salt Lake City, UT

Type of Recruitment

External Posting

Pay Rate Range

$13.50/hour

Close Date

01/15/2026

Priority Review Date (Note - Posting may close at any time)