Job Description

Job Overview

Kazigamyi Youth International (KYI)

is a non-profit organization dedicated to fighting drug abuse and loneliness among youth through entertainment-based programs such as music, dance, and sports. We are seeking a dynamic and organized individual to join our team as an

Organizer (Volunteer).

This role involves planning, coordinating, and executing a variety of events and activities to ensure seamless operations and memorable experiences. The ideal candidate will possess strong organizational, communication, and negotiation skills, with experience in event marketing, hospitality, or related fields. As an Organizer, you will play a key role in managing logistics, fostering client relationships, and delivering exceptional guest services to ensure the success of each event.

Responsibilities

Coordinate all aspects of event planning, including venue selection, catering, decorations, and entertainment Manage vendor relationships and negotiate contracts to secure the best terms for events Develop and execute marketing strategies to promote events and increase attendance Upsell additional services such as upgrades or special packages to clients Oversee event setup and breakdown, ensuring all elements are executed according to plan Provide excellent customer service by addressing client needs and resolving issues promptly Manage budgets for events, ensuring cost-effective solutions while maintaining quality standards Collaborate with teams across departments such as catering, hotel services, or banquet staff to ensure smooth operations Maintain detailed records of contracts, bookings, and event details for future reference Handle guest inquiries and provide hospitality services to enhance overall guest experience

Requirements

Proven experience in event planning, hospitality, restaurant management, hotel services, or fundraising is preferred Strong organizational skills with the ability to manage multiple projects simultaneously Excellent communication and interpersonal skills for negotiation and customer service interactions Demonstrated ability in marketing and upselling techniques to maximize event revenue Experience with event marketing and event management software is a plus Knowledge of budgeting processes and contract management Ability to work effectively under time constraints and meet deadlines Previous banquet experience or guest services background is advantageous Creative problem-solving skills with attention to detail Flexibility to adapt to changing priorities and client needs
This position offers an exciting opportunity for a motivated professional passionate about creating memorable events while developing their career in a vibrant environment.

Job Type: Part-time

Work Location: In person