Job Description

We are looking for an experienced and proactive Event Coordinator to join our team. In this role, you will play a key part in planning, coordinating, and executing successful events from start to finish. The ideal candidate will have strong organizational skills, a knack for problem-solving, and a passion for delivering exceptional guest experiences.

Responsibilities

Job Responsibilities:

Event Execution:

Work closely with Event Managers to plan and execute events, including logistics, timelines, production needs, and onsite support.

Vendor & Logistics Coordination:

Serve as a primary contact for vendors, managing contracts, payments, schedules, transportation, accommodations, permits, and parking.

Guest Management:

Support the Event Manager with all guest list needs, including updating RSVPs, calling attendees with event information, using event software to ensure invitations are sent and received, preparing and sending invitations, managing onsite registration, and helping ensure a smooth and positive guest experience.

Event Setup & Staffing:

Assist with event setup and coordinate event staff and volunteers under the direction of the Event Manager.

File &

SOP

Management:

Maintain organized event files, documents, and post-event materials, and assist in reviewing and updating team SOPs.

Inventory & Event Closet:

Maintain the event closet by organizing, labeling, and tracking inventory and supplies.

Team & Administrative Support:

Provide general administrative and operational support to the events team before, during, and after events, ensuring strong collaboration across teams and vendors.

Minimum Qualifications

Experience in event planning and coordination

Strong organizational, communication, and problem-solving skills.

ability to work nights and weekends as needed

Preferences

Type

Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.



The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.



All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu



https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

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Required fields are indicated with an asterisk (*).



Do you have a Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
+ Yes
+ No

Applicant Documents

-----------------------

Required Documents

Resume

Cover Letter

List of References

Optional Documents

Historical Only - Do Not Use - See Document Description for More Information - Addendum to the University of Utah - Veteran Only

Historical Only - Do Not Use - See Description for More Information - Appropriate discharge document (such as DD-2214) - Veteran Only

Open Date

11/20/2025

Requisition Number

PRN43650B

Job Title

Development Specialist

Working Title

Event Coordinator

Career Progression Track

D

Track Level

FLSA Code

Administrative

Patient Sensitive Job Code?

No

Standard Hours per Week

40

Full Time or Part Time?

Full Time

Shift

Day

Work Schedule Summary

Monday - Friday 8am-5pm

VP Area

President

Department

00289 - Development

Location

Campus

City

Salt Lake City, UT

Type of Recruitment

External Posting

Pay Rate Range

$45,000

Close Date

02/20/2026

Priority Review Date (Note - Posting may close at any time)