Job Description

Title: Exceptional Student Services (ESS) Administrative Assistant (AA)


Employee Group & Grade: Support/Non-Exempt


Reports To: Director of Exceptional Student Services


Starting Salary Scale: $38,000 - $40,000


Calendar Year: 220 days


Date Written/Revised: February 2025


All applications must be complete to be reviewed


Why Work at GOAL High School?


Great Mission and Great Culture 100% On-line Teaching model, minimal to no classroom discipline and management for staff Drop-In Sites to connect with students and other staff 210 calendar workdays Our Administrative Assistants can plan vacations with one 14-day break and two 1-week breaks and 3 weeks off in the summer 99% of Teaching Staff returning in 2022-2023 Very competitive starting salary based on years of experience and qualifications Potential to earn Pay-for-Performance incentives as a member of the GOAL Team Competitive Benefits to include an emphasis on Wellness in the Workplace The ability to continue contributing to the Colorado Public Schools Retirement System PERA PERA 401K, with a 5% Match after one year Medical, dental, vision, basic life insurance and AD&D plans Health Savings Accounts (HSA) Voluntary life insurance for employees and dependents Short- and Long-Term Disability Insurance Optional additional insurance that includes accident, critical illness, and hospital plans Employee Assistance Program Company provided laptop, cell phone, and additional equipment as needed Robust Professional Development and opportunity to work with passionate, mission-driven colleagues who are invested in your personal and professional growth GOAL High School is a qualifying employer for the Public Service Loan Forgiveness Program (PSLF).
Purpose: To provide administrative support to the ESS leadership team and 4 programs under the ESS umbrella through a variety of communication and clerical-related functions.


Essential Duties/ Major Accountabilities:


Show Up: Be ACCOUNTABLE for our students, ourselves, and our team.


Connect: Develop and maintain TRANSPARENT and HONEST relationships with our students and team.


Succeed: Become a STRONG unified team providing students an INNOVATIVE environment to become productive members of society.





The Exceptional Student Services Administrative Assistant will provide outstanding customer service:


Ability to foster caring, supportive, and personalized service to internal and external stakeholders. Maintain confidentiality in all areas related to staff and students in communication and record keeping duties. Maintain a working knowledge of programs and services available and be able to communicate that information to internal and external stakeholders.
Specific Duties of the ESS AA:


Enrollment and Transfer Duties: Ability to utilize marketing materials effectively to communicate with internal and external stakeholders. Participate in the student enrollment process as outlined in each department below. Special Education: Assist the Director of ESS and the ESS Coordinator in clerical duties, including but not limited to: Complete Records Request processes for students enrolling with GOAL who report having an Individual Education Program (IEP). This occurs year-round. Maintain organized documentation of student enrollment paperwork for the Special Education program at GOAL. Complete all requests from GOAL's registrar for IEPs. Participate in the transfer process for students who have an IEP. Assist the ESS Coordinator and Caseload Management TOSA with state testing accommodations requests. Gifted Education and Section 504: Assist the Gifted Education & 504 Specialist with the following duties, including but not limited to: Complete Records Request processes for students enrolling with GOAL who report having a Section 504 Plan or Advanced Learning Plan (ALP). This occurs year-round. Maintain organized documentation of student enrollment paperwork for the Gifted Education and Section 504 programs at GOAL. Complete all requests from GOAL's registrar for 504's and ALPs. Participate in the transfer process for students who have an ALP or 504 Plan. Assist the ESS Coordinator and GE & 504 Specialists with state testing accommodations requests. File 504, ALP, and all supporting documentation into the appropriate database. Maintain accurate tracking of referrals for 504's and ALPs as directed by the specialists. Make follow-up phone calls to students or parents as directed by the specialists. Attend a weekly staff meeting with the specialists for the benefit of the department. School Health: Assist the school nurses with the following duties, including but not limited to: Assist with CPR/First Aid administrative tasks when needed. Transmit communication to the state and other stakeholders about pandemic-related updates. Help with administrative tasks of immunization reporting. Develop and maintain a communication process and provide vision and hearing referral letters to families as needed. Perform other tasks and assume such responsibilities as the Director of ESS or the ESS Coordinator may from time-to-time assign.
Accountability Standards for all GOAL Academy High School Staff:


Love for children and ability to work enthusiastically on their behalf. Actively and enthusiastically recruit new students through community partnerships and community events. Excellent interpersonal, organizational, time-management, verbal, and written communication skills. Knowledgeable and comfortable working with technology. Ability to apply problem solving skills, competently and persistently, towards technology issues. Proven ability to serve on teams and participate in a collaborative decision-making process. Strong work ethic to achieve both school and personal goals. Ability to maintain a high level of confidentiality. Willingness to travel regionally and transport students as required. Ethical, honest, and good-humored.
Minimum Required Knowledge, Skills and Abilities:


Must reside in Colorado Must have a valid driver's license
Education:


High School Diploma required Associates degree in a business-related discipline preferred.
Experience:


A minimum of one year in a clerical position is required. A minimum of one year in an education-related position is required. A minimum of one year in a virtual position is required. A minimum of one year in a technological position is required. Experience in a high school setting preferred. Experience with special populations preferred.
Physical Requirements of this position include:


Seldom


Cold-50 F or less/Heat- 90 F or more/Gases-Fumes/ Heights/Climbing/ Crawling-Kneeling/ Bending/ Walking on Uneven Surfaces/Chemical-Solvents/ Travel-National or International


Over 30 Pounds: Lifting-Lowering-Reaching Over Shoulders-Reaching Forward-Pushing-Pulling-Carrying


Occasional


Noise/Working Alone/ Local Travel/ Visual Acuity-Far/ Color Discrimination


Over 20 Pounds: Lifting-Lowering-Reaching Over Shoulders-Reaching Forward-Pushing-Pulling-Carrying


Frequent


Driving/ Work with Others/ Visual Acuity-Near/ Hearing/ Speech/ Manual Dexterity/ Eye-Hand Coordination/ Computer/ Mouse/ Copier/ Scanner/ Printer/ Telephone


Under 20 Pounds: Lifting-Lowering-Reaching Over Shoulders-Reaching Forward-Pushing-Pulling-Carrying


Colorado Public High Schools are committed to providing equal employment opportunities to all individuals, regardless of race, color, religion, sex, national origin, age, disability, or any other legally protected status. We welcome applications from qualified foreign teachers and are dedicated to fostering an inclusive and diverse educational environment. All hiring decisions are based on qualifications, merit, and the needs of the school district. Please note that we are unable to provide visa sponsorship for this position.


In compliance with federal and state laws, including the Civil Rights Act of 1964 and the Immigration and Nationality Act, we ensure that all employment practices are conducted without discrimination based on citizenship or immigration status. However, as a recipient of federal funding, we must adhere to specific regulations regarding the employment of foreign nationals.