Job Description

A global IT Solutions & Services company is seeking a detail-oriented E

ntry Level Japanese-English Business Support Assistant

to support its dynamic Cybersecurity team. This role prefers

fluency in Japanese and English

, as you will be responsible for preparing documentation, and ensuring smooth coordination across international teams. Candidates must demonstrate strong organizational skills, discretion, and familiarity with Japanese business practices.

Key Responsibilities

Manage calendars, schedule meetings, and coordinate logistics across multiple time zones. Act as the primary contact for team communications, including email, phone, and written correspondence. Process expense reports, purchase orders, and vendor invoices in compliance with company policies. Support the cybersecurity team by maintaining task lists, updating project trackers, and coordinating with IT/security vendors. Oversee office operations, including supply management, shipment handling, and organizing team events.

Required Qualifications

Bachelor's degree in Business Administration, Communications, or a related field. Minimum 2 years of administrative or executive support experience in a fast-paced environment. Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook). Strong understanding of Japanese corporate etiquette, hierarchy, and communication protocols.

Preferred Qualifications

Fluency in Japanese and English (verbal and written).

Certification in office administration, project management, or related fields. Prior experience supporting IT team.
While performing the duties of this job you may be required to intermittently sit, stand, walk, lift up to 25 pounds. You may also be required to use close vision, distance vision, color vision, depth perception, and peripheral vision and hearing.

Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you're a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success.

We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates.

We prioritize direct applicants; third-party resumes may not be reviewed.

Job Types: Full-time, Contract

Pay: $22.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

Dental insurance Health insurance
Work Location: In person