Job Description

PURPOSE

The accounts receivable specialist will provide financial, administrative and clerical services. This person is responsible to managing the company's billing and payment processes such as invoicing, collections and record keeping as well as ensuring accuracy and efficiency in processing and monitoring incoming payments and securing revenue by verify and posting receipts.

PRIMARY DUTIES & RESPONSIBILITIES

Research and inputs cash receipts data into the computer and verifies by comparison to the bank deposit and payments.

Send invoices/SOA to clients, follow up on payments, generate and analyze aging reports to track overdue accounts.

Liaise with clients and appropriate staff to interpret and resolve accounts receivable problem or questions.

Maintain accurate customer files; keep track of name changes, mergers, address changes, and mailing attentions for all divisions and relay updated information to the appropriate personnel.

Review customer account discrepancies, discuss any deviation from client payment plans, obtain appropriate approvals to have open credits applied, and, in general, keeps the accounts receivable system as clean as possible.

Upon request, provides special reports reflecting current status of customer accounts.

Verifies deposits and posts to accounts receivable.

Duplicates, files, and retrieves accounts receivable material as needed.

Assist in monthly reconciliation of revenue accounts.

Stamps, sorts and distribute incoming mail.

Prepares and posts accounting documents, such as fees, receipts, invoices, requisitions, vouchers, expense accounts, and related operating reports.

Files and maintains clerical records and reports pertinent information to accounting and bookkeeping or technical operations.

Monitor AR group email

Generate and distribute internally accounting/financial reports

Handle client's reconciliation of accounts

Other duties may be assigned by management due to business change or business need.

SKILLS ESSENTIAL TO THE JOB

Technical

Windows Operating System

MS Office Applications (Outlook, Word, and Excel)

Strong Communication Skills

Strong numerical and analytical skills

Business

Bachelor's degree in accounting or equivalent combination of educational and professional work experience

Minimum one (1) years of experience handling high-volume accounts receivable and

credit/collections functions.

Demonstrated critical thinking, using logic and reasoning to identify strengths, weaknesses, opportunities and risks, and identifying alternative solutions or approaches

Proven ability to handle confidential information with discretion

Ability to multi-task and work independently

Time management skills

Human Relations

Self-motivated, with an ability to self-manage

Strong interpersonal/communication skills

PHYSICAL REQUIREMENTS

(The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.)

Regularly required to walk, sit and stand for prolonged periods of time. Ability to reach with arms and hands; bend, kneel, crouch and/or crawl as well as the ability to see and hear. Ability to sit for long periods of time. Ability to move about in office and warehouse floor.

WORK ENVIRONMENT

(The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. The noise level in the work environment is typical of that of a warehouse. Incumbent may encounter frequent interruptions throughout the workday.

The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 35 pounds.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Expected hours: 8 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid sick time Referral program Vision insurance
Work Location: In person