Job Description

Join the IFSH ?Ohana - Engagement Specialist (HR Administrative Assistant)

About Integrated Facility Services Hawai?i (IFSH)

Integrated Facility Services Hawai?i (IFSH) is recognized as one of Hawai?i's Best Workplaces and fastest-growing companies. As a locally owned organization, we provide exceptional facility management services, including janitorial, landscaping, maintenance, and site operations. At IFSH, we prioritize teamwork, professional excellence, and the aloha spirit, creating a supportive environment for career growth.

Position Overview

We are looking for a reliable and detail-oriented Engagement Specialist (HR Administrative Assistant) to support our Human Resources team. This role is essential in managing daily HR operations, assisting with recruitment, onboarding, employee engagement, and maintaining accurate records, ensuring a seamless experience for both new hires and current team members.

Location:

Honolulu, HI

Schedule:

Monday-Friday | 8:00 AM - 4:00 PM

Salary:

$45,000 - $48,000 per year

Key Responsibilities

Support recruitment efforts by screening applicants, scheduling interviews, and coordinating hiring events. Assist with onboarding activities, including preparing orientation materials and guiding new employees through benefits enrollment. Maintain organized and accurate employee records, including new hires, transfers, promotions, and separations. Provide administrative support for HR operations, including benefits coordination, payroll updates, PTO tracking, and Workers' Compensation/TDI claims. Prepare HR reports and ensure all documentation adheres to company policies and regulatory requirements. Coordinate employee engagement initiatives, meetings, and professional development sessions. Support daily office operations and provide assistance to HR leadership as needed.

Preferred Qualifications

Previous experience in HR administration or office support roles. Familiarity with employment laws, HR policies, and best practices. Strong interpersonal, written, and verbal communication skills. Excellent organizational skills with the ability to manage multiple tasks and priorities. Proficiency in Microsoft Office (Word, Excel, Outlook). Payroll processing experience is a plus. Bachelor's degree or equivalent experience preferred.

Employee Benefits

Free employee-only basic medical coverage for new hires Competitive salary based on experience Comprehensive medical, dental, and vision insurance options Paid time off and holidays, including a birthday holiday 401(k) plan with company contributions Complimentary cancer insurance Employee referral incentives Opportunities for professional growth and development Supportive, team-focused work environment

Equal Opportunity Employer

IFSH is an Equal Opportunity Employer that values diversity and inclusion. We encourage applications from individuals of all backgrounds, including women, minorities, veterans, and persons with disabilities.

How to Apply

Phone:

(808) 892-9297

Website:

www.ifshi.com

Email:

admin@ifshi.com
Join the IFSH ?ohana and help create a positive, efficient, and engaging workplace for Hawai?i's facilities!

Job Type: Full-time

Pay: $45,000.00 - $48,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Referral program Retirement plan Vision insurance
Work Location: In person