Job Description

Why work for Nebraska Methodist Health System?
At Nebraska Methodist Health System, we focus on providing exceptional care to the communities we serve and people we employ. We call it The Meaning of Care \xe2\x80\x93 a culture that has and will continue to set us apart. It\xe2\x80\x99s helping families grow by making each delivery special, conveying a difficult diagnosis with a compassionate touch, going above and beyond for a patient\xe2\x80\x99s needs, or giving a high five when a patient beats a disease or conquers a personal health challenge. We offer competitive pay, excellent benefits and a great work environment where all employees are valued! Most importantly, our employees are part of a team that makes a real difference in the communities we live and work in.

Job Summary: Provides secretarial and customer service support for recruiting by being the first point of contact in the Employment office. Provides team support for the Recruiters, Employment Director and Human Resources Division. Assists with customer service, photo id, paper work and applicant flow.

Responsibilities:

Essential Functions

Completes secretarial/receptionist support for efficient and effective departmental workflow processes by providing team support for the Recruiters, Employment Director and HR Division. Types, photocopies, types word documents, utilizes spreadsheet and database computer software packages, and prioritizes other duties.

• Positive feedback from customers (internal & external)
• Timely and accurate

Assists the recruiters with the employment paper work by processing the Criminal Background and education checks, Sex Offender Registries, print job descriptions, job requirements and licensures.

• Positive feedback from recruiters
• Timely and accurate

Assists the recruiters with contacting applicants on the status of their application, completing references, call applicants on regret calls and setting up interviews with applicants with recruiters and/or managers.

• Positive feedback from recruiters
• Timely and accurate

Files applications and candidate rating forms after interviews have been completed. Purges old candidate rating forms according to policy.

• Timely and accurate
• No negative feedback from employees who submit a transfer
• Positive feedback from recruiters

Posts jobs on Career Link website and other social media sites per recruiters\' request.

• Timely and accurate
• No negative feedback from applicants
• Positive feedback from recruiters

Completes check requests for employment related bills and sends to Accounts Payable.

• Timely and accurate

Processes payroll for the Employment and Employee Health Department.

• Timely and accurate

Assists current employees with Human Resources related questions by directing them to the appropriate resource.

• No negative feedback from employees or management team

Provide exceptional customer service support for the Employment Office. First contact for applicants via phone or in person. Also provide customer services for current employees and managers.

• Positive feedback from applicants, recruiters and management team

Provides customer service to promote a positive image by answering, screening and directing phone calls, greeting and directing applicants/visitors/employees and answering questions.

• Timely
• No customer complaints

Provides job application status to job applicants per request.

• No customer complaints

Processes paperwork to enhance communication by opening, sorting and distributing mail.

Completes departmental projects and miscellaneous duties as assigned by management.

Orders and maintains office supplies for the Employment Department.

• Orders accurately

Prints photo ID badges for employees and maintains photo id supplies and printer.

• Prints accurately
• Maintains appropriate level of supplies

Schedule:

M-F 7:30am to 4:00pm

:

Job Requirements

Education

• High school graduate or G.E.D required.
• Associates degree in a business related field preferred.

Experience

• 1 year experience working in an office environment as a secretary required, preferably in Human Resources.
• Some of all job codes in this position require access to secured data and systems governed by the Nuclear Regulatory Commission and the Nebraska Department of Health and Human Services. If this job code requires access, as identified by the supervisor, both regulatory bodies require a screening. Successful completion of this screening is required to assume this position. If certain circumstances, additional screening is required to meet a higher level of access. If the job requires access, failure to complete the applicable access level screening results in candidate becoming ineligible for the job.

License/Certifications

• N/A

Skills/Knowledge/Abilities

• Knowledge of office procedures particular to Human Resources.
• Skill in Microsoft word, data entry, office procedures and Outlook.
• Skill in typing 50 wpm.
• Ability to maintain a high level of confidentiality.
• Ability to prioritize and organize work.
• Strong verbal communication skill for positive interaction with applicants, staff and managers.
• Able to follow written and verbal instructions required.
• Able to work as a team member required.
• Able to read, write and comprehend various written reports and documents required.

Physical Requirements

Weight Demands

• Light Work - Exerting up to 20 pounds of force

Physical Activity

• Not necessary for the position (0%):

• Climbing
• Crawling
• Kneeling
• Occasionally Performed (1%-33%):

• Balancing
• Carrying
• Crouching
• Distinguish colors
• Lifting
• Pulling/Pushing
• Stooping/bending
• Twisting
• Frequently Performed (34%-66%):

• Fingering/Touching
• Grasping
• Keyboarding/typing
• Reaching
• Repetitive Motions
• Sitting
• Speaking/talking
• Standing
• Walking
• Constantly Performed (67%-100%) :

• Hearing
• Seeing/visual

Job Hazards

• Not Related:

• Chemical agents (Toxic, Corrosive, Flammable, Latex)
• Biological agents (primary air born & blood borne viruses) (Jobs with Patient contact) (BBF)
• Physical hazards (noise, temperature, lighting, wet floors, outdoors, sharps) (more than ordinary office environment)
• Equipment/Machinery/Tools
• Explosives (pressurized gas)
• Electrical Shock/Static
• Radiation Alpha, Beta and Gamma (particles such as X-Ray, Cat Scan, Gamma Knife, etc)
• Radiation Non-Ionizing (Ultraviolet, visible light, infrared and microwaves that causes injuries to tissue or thermal or photochemical means)
• Mechanical moving parts/vibrations

About Methodist:

Nebraska Methodist Health System is made up of four hospitals in Nebraska and southwest Iowa, more than 30 clinic locations, a nursing and allied health college, and a medical supply distributorship and central laundry facility. From the day Methodist Hospital was chartered in 1891, service to our communities has been a top priority. Financial assistance, health education, outreach to our diverse communities and populations, and other community benefit activities have always been central to our mission.

Nebraska Methodist Health System is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other classification protected by Federal, state or local law.

Methodist Health System