Job Description

About Us

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USG eCampus is a service unit of the University System of Georgia. We facilitate the development and delivery of high-quality, affordable, and accessible online learning experiences while supporting strategic system-level initiatives to enrich students' lives and enhance the economic, cultural, and social interests of Georgians. Our vision is for Georgia to be the most highly-educated state in America, with graduates who utilize their knowledge and skills to make Georgia the most desirable place to live.

Location

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Our campus is located at 1601 Maple Street, Carrollton, GA 30118.


Faculty and staff members are expected to be physically present on campus as needed to support the in-person educational experience and on-campus vitality at the University of West Georgia. Depending upon teaching assignments and student demand, this could include the Carrollton or Newnan campuses.

Job Summary

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The eCampus Budget Analyst Intermediate is responsible for assistance in managing and overseeing the financial operations of eCampus. This role supports departmental leadership by developing and monitoring budgets, tracking expenditures, and providing financial analysis to ensure the effective use of resources. The analyst prepares and sends invoices and faculty payments, forecasts budget performance, and assists with annual budget planning and revisions. This position also ensures compliance with university financial policies and procedures and may coordinate with other departments and partnering institutions. The ideal candidate is detail-oriented, proactive, and able to translate financial data into actionable insights to support departmental goals and academic mission.

Responsibilities

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Budget Tracking & Reporting-

The Budget Analyst is responsible for monitoring weekly departmental spending, maintaining up-to-date budget tracking tools, and preparing regular financial reports for leadership. This role supports strategic planning by compiling and analyzing financial data to assist in future growth and resource allocation for eCampus.

Invoice Management and Reconciliation-

This position ensures the accurate entry of all invoices into the SmartSheet tracking system and reconciles incoming payments from partner institutions. The Analyst will also generate and distribute account statements and past-due notices to affiliate partners in a timely manner.

Purchasing and Expense Reconciliation-

The Budget Analyst assists with the purchasing process and ensures accurate reconciliation of departmental expenses. This includes processing purchases for registrations, memberships, subscriptions, and software, while ensuring compliance with procurement guidelines.

Student Success Team-

All eCampus team members contribute to student success initiatives. This includes participating in student outreach such as call cycles and responding to at-risk support tickets to ensure a high level of service. Other duties as assigned. Performs additional tasks and responsibilities as assigned by leadership to support departmental goals.

Required Qualifications

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Required Education

Bachelors degree

Required Experience

0-2 years experience

Preferred Qualifications

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Preferred Educational Qualifications

Bachelors Degree in a related field (i.e., Accounting, Finance, Business Administration, Economics); 2+ years in Higher Education finance.

Proposed Salary

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$54,000 - $58,000 Annually. Paid on a Monthly Basis.

Knowledge, Skills, & Abilities

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KNOWLEDGE/SKILLS/ABILITIES

Analytical and critical thinking Advanced Excel functions (i.e., VLOOKUP, PivotTables, and Data validation) Communication skills (written and verbal) Attention to detail Fund accounting

Cost-benefit analysis Teamwork and collaboration Project or task management Time management and prioritization.

USG Core Values

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The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.


Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

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Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

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The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University of West Georgia to recruit, hire, train, promote, and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50)

Other Information

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The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student-centered community. The institutional mission and daily operation of the University of West Georgia are guided by our values that support our vision to be the best place to work, learn, and succeed: ACHIEVEMENT, CARING, COLLABORATION, INCLUSIVENESS, INNOVATION, INTEGRITY, SUSTAINABILITY, and WISDOM.