Job Description

Summary:

A international company that exports high?quality forage from the United States to livestock farmers overseas. They are seeking a

Documentation Specialist

to be the backbone of operational accuracy, ensuring the smooth flow of critical information that supports our international logistics operations.

Position Overview:

The Documentation Specialist is primarily responsible for coordinating all export documentation and logistics processes for agricultural shipments to overseas customers. This role ensures full compliance with U.S. export regulations and foreign import requirements while maintaining strong communication between suppliers, freight forwarders, and international clients.

This role includes a comprehensive benefits package, which may include: 401(k) retirement plan with company contributions. Medical, dental, vision, life, and disability insurance. Flexible spending accounts. Paid leave (holidays, vacation, sick time. Wellness and recognition programs. Opportunities for community involvement.

Key Responsibilities:

Prepare, verify, and manage documents such as bills of lading and certificates of origin to ensure compliance with domestic and international trade regulations. Collaborate with suppliers and process export documentation. Maintain shipment records, resolve documentation issues, and stay current on changes in export laws and regulations. Coordinate with freight forwarders, shipping lines, and internal teams to facilitate smooth shipment processes. Ensure all export activities adhere to legal and ethical standards. Provide support for agency-related business activities as needed. Perform other duties as assigned.

Qualifications:

High school diploma or equivalent, or equivalent education, training, and experience is required. Associate's degree prefer Experience preparing, proofing, and sending export documentation prefer.

Knowledge, Skills, and Abilities:

Familiarity with shipping terms and international trade practices. Proficiency in Microsoft Office Suite. Strong interpersonal, oral, and written communication skills. Professional phone etiquette. Exceptional attention to detail, accuracy, and timeliness. Ability to manage multiple tasks in a fast-paced environment. Capable of working independently and collaboratively within a team. Bilingual proficiency in

Japanese and English

(verbal and written) is a bonus.

Physical Demands & Work Environment:

Light work: exerting up to 20 pounds occasionally, 10 pounds frequently, or negligible force constantly. Ability to sit and/or stand for extended periods. Normal hearing and vision required for data analysis, computer use, and document review. Office-based environment with moderate noise and minimal exposure to temperature extremes. Occasional travel for meetings and training.
While performing the duties of this job you may be required to intermittently sit, stand, walk, lift 10-25 pounds if needed. You may also be required to use close vision, distance vision, color vision, depth perception, and peripheral vision and hearing.

Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you're a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success.

We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates.

We prioritize direct applicants; third-party resumes may not be reviewed.

Job Types: Full-time, Part-time

Pay: $17.00 - $21.00 per hour

Work Location: In person