Job Description

Job Summary

The

Document Scanning Technician

is responsible for digitizing, storing, and maintaining personnel records in compliance with Agile Dream Team's quality and security standards. This role ensures the accuracy, integrity, and confidentiality of scanned documents and supports the transfer, retrieval, and archiving of HR records in alignment with established retention schedules.

Responsibilities

Perform document scanning in accordance with

ADT's and WMATA's quality control guidelines

, ensuring precision and image integrity. Verify scanned documents for completeness, legibility, and correct indexing before upload or storage. Store and retrieve

personnel files

for review by authorized personnel, maintaining detailed records through the automated check-out system. Transfer inactive physical files to

offsite storage facilities

in compliance with HR record retention schedules and organizational policies. Retrieve and deliver archived files upon request from authorized team members. Maintain confidentiality and data security for all scanned and physical documents. Assist in optimizing scanning workflows and implementing process improvements to enhance efficiency and accuracy. Collaborate with HR and IT teams to ensure seamless integration of digital records into internal systems.

Requirements

Education:

High School Diploma or equivalent certificate required.

Experience:

Entry-level position requiring at least

1 year of experience

in a high-volume, sensitive records environment (scanning, storage, and retrieval).

Technical Skills:

Proficiency in electronic document management systems (EDMS), scanners, and Microsoft Office Suite.

Residency:

Must reside in or be willing to relocate to

Washington D.C.

(on-site role).

Soft Skills:

Strong attention to detail, discretion with confidential data, time management, and organizational skills.
Job Type: Full-time

Work Location: In person