Job Description

The Opportunity

Canadian Breaks Consulting is seeking a highly capable and detail-oriented

Document Control Specialist

to join our embedded project team.

This individual will report directly to their Client Team Lead.

The Document Control Specialist will work within the Engineering department and will report to the Document Control Manager. They will work closely with the project team. The Document Control Specialist will manage company documents while also ensuring their accuracy, quality, and integrity. They will ensure the company adheres to record retention policies, safeguard information, and retrieve data more effectively. This position will be fully at the project site.

The ideal team member is committed to Canadian Breaks' Core Values:

Integrity - Excellence - Prudence - Stewardship

Integrity: A commitment to Truth with a consistent and uncompromising adherence to strong moral and ethical principles and values.

Excellence: A constant and consistent drive to uphold and raise standards in whatever you do.

Prudence: A commitment to taking the extra step and considering the reasonableness of your actions as well as their consequences.

Stewardship: An unwavering willingness to carefully and responsibly manage interests separate from and greater than your own.

Essential Responsibilities:

Process and maintain contractually required data, including but not limited to master copies of drawings and specifications, submittals, RFI's, minutes, drawings, approvals, closeout data and correspondence in accordance with the contract documents. Plan, control, and track the generation and distribution of electronic and hard copies of data to and from the client, architect/engineer, and other data developers and coordinate the production and timely distribution to subcontractors, vendors and the construction project team. Monitor and ensure that all data requirements are satisfied in accordance with the established budgets and schedules. Track and maintain the soft copies of the project records will be done through the use of Prolog software. Assist with file migrations and audits and perform administrative tasks as needed.
Must be able to multitask and be able to maintain the electronic documentation for the project.

Qualifications:

Professional Experience and Education

A minimum of one (4) year of data entry experience is required. A minimum of one (4) year of construction office experience preferred. High School diploma or GED required.
Position Related Skills

Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint and Teams), and have a general understanding of working within a computer network. Proficient in project management software (Procore), and Bluebeam. Highly developed visual observation and interpretation skills. Experience in organizing technical data in a neat and accurate method. Familiar with CSI specification system for construction. Ability to work well and maintain a cooperative attitude through high-pressure situations. Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress. Excellent written and oral communication skills with an ability to develop strong interpersonal relationships. Ability to work closely with a variety of trade and craft people in a fieldwork situation. Patience and professionalism are essential. Highly developed visual observation and interpretation skills. Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership. Must be highly organized and detail oriented. Be able to work independently as well as in a cross-functional team environment.

Physical and Mental Requirements:

Standing/Walking/Sitting: Workday is combination of sitting/walking and standing. Legs: Must be able to climb stairs - 30% of day. Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use. Vision: Visual acuity in near, mid and far-range vision. Color vision, peripheral vision, depth perception, hand/eye coordination. Hearing: Sufficient to hear conversational levels in person and over the telephone and?radio; sufficient to hear alarms on equipment. Speech: Sufficient to make oneself heard in person and be understood over the telephone and radio. Lift/Carry: Up to 50lb computer/drawings- minimal. Bending/Twisting: Minimal. Kneeling/Crouching/Crawling: Minimal. Constant mental alertness, accuracy, and attention to detail required. Must be able to work independently, make decisions, and follow through on all assignments. Must use creativity, independent judgment, and organizational and problem-solving skills to determine best method to accomplish desired results. Must be able to plan and organize work. Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction-related documentation and communicate with coworkers.
Job Types: Full-time, Contract

Projected Total Compensation: $70,000.00 - $85,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off Relocation assistance Vision insurance
Work Location: In person