Job Description

Job Category: 43-3030 Bookkeeping, Accounting, and Auditing Clerks
Degree Level: Associate Degree
:
DIVISION FISCAL ANALYST
(Human Resources)
Salary: $22.38hourly ($46,550.40 annually) paygrade 13; NON-EXEMPT
** Internal candidates should apply via Polk One- Me Section **
Location: 330 West Church Street, Bartow FL 33830
Employee Benefits

• Direct Deposit, Bi-Weekly Pay Checks
• Medical, Dental, Vision
• Life Insurance
• FRS Retirement
• 10 Paid Holidays
• Paid Time Off
• Tuition Reimbursement
• Education Incentives
• Deferred Compensation Plan
• Wellness Incentives
• Employee Assistance Program (EAP)
• Free Employee Gym
• Free Employee Health Clinic

Must possess the physical, developmental and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated below:
MAJOR FUNCTION
Performs advanced fiscal and accounting work related to the oversight and coordination of all financial operations within the Human Resources Division. Responsible for budget management, compliance auditing, and the accurate tracking and reporting of special revenue funds in accordance with county, state, and federal requirements.
ILLUSTRATIVE DUTIES
Budgeting and Reporting

• Prepare, monitor, and reconcile the Division's annual operating budgets.
• Generate and review monthly financial reports comparing actual expenditures to budgeted allocations.
• Prepare journal entries, budget amendments, and other fiscal adjustments as necessary.
• Draft and submit miscellaneous invoices and payment documentation.

Financial Compliance and Review

• Review and process fiscal documents including invoices, statements, purchase orders, prepayment vouchers, and supporting correspondence.
• Audit and monitor financial transactions to ensure appropriate expenditure and compliance with established county, state, and federal policies and regulations.
• Verify account balances prior to authorizing expenditures to ensure funding availability.

Fiscal Operations and Support

• Interpret and apply complex contracts and funding agreements.
• Exercise independent judgment in managing financial activities and resolving discrepancies.
• Design and develop accounting forms and documentation to support financial reporting and data tracking.

Administrative Support

• Assist with procurement and purchasing procedures as needed.
• May provide oversight or guidance to other staff as assigned.
• Perform related duties as required.

KNOWLEDGE, ABILITIES AND SKILLS
Expertise in Fiscal Operations

• Strong understanding of accounting principles, governmental fiscal procedures, and budget development.
• Proficiency in recordkeeping, auditing practices, and the preparation of financial statements and reports.
• Skilled in conducting financial analyses and forecasting expenditures.

Technical and Analytical Skills

• Proficient in Microsoft Office Suite, including Word, Excel, Access, and PowerPoint.
• Ability to accurately perform complex mathematical calculations and maintain detailed financial records.
• Competent in drafting routine correspondence and fiscal documents.

Communication and Collaboration

• Strong verbal and written communication skills, including proper grammar, punctuation, and spelling.
• Ability to work independently, follow established procedures, and develop new methods as needed.
• Proven ability to maintain effective working relationships with internal teams and external partners.

Administrative and Supervisory Potential
Capable of managing multiple tasks and prioritizing effectively.
May be assigned to oversee the work of others depending on organizational needs.
MINIMUM QUALIFICATIONS
Associate degree from an accredited two-year college is required; a bachelor's degree from an accredited four-year institution is preferred.
Coursework must include accounting, business administration, or a closely related field.
Minimum of four (4) years of progressively responsible experience in accounting, governmental administration, or fiscal operations, including budget preparation, analysis, and forecasting.
A valid driver's license required; a Florida driver's license must be obtained upon employment. The employee must maintain a clean driving record to operate an assigned county vehicle.
Equivalent combinations of education and experience may be considered.
OTHER REQUIREMENTS
Must demonstrate proficiency in Microsoft Office and standard office technologies.
SPECIAL REQUIREMENTS
All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its residents.

Skills Required