Job Description

Definition

TO APPLY:

• Please complete all sections of the online application, even if a resume is submitted.
• Please include with a complete application the following attachments: The results of a Montana Job Service E-Skills typing test. Please call Julissa Hensel at 406-218-7480, or Laurie Dunagan at 406-728-7060 and they will e-mail you the link to the test.
• Please attach a printed version of your test results that show your wpm (words per minute) score. Typing tests from other agencies/companies will not be accepted. Links to typing test results will not be accepted.
• Incomplete applications may be disqualified.
• Complete job description available upon request to the Department of Human Resources.

This position is used to train a new district court file clerk to perform the full component of duties required of that position. After one year trainees may be eligible for advancement to District Court File & Collection Clerk based on demonstrated competencies and success during the training assignment.

Representative Examples of Work

Receives a variety of district court case documents and enters information from documents using Full Court software. Files and retrieves court documents from office filing system. Answers inquiries from the public, attorneys and other agencies in person and over the phone following established policies and procedures. Researches computer records and historical registers to locate and copy files and information as required or requested. Uses established computer programs to open case files and update file information ensuring that: information is complete; appropriate documents are filed; and that documents are in sequence. Assesses appropriate fees, records payments; receives money for fees and licenses and issues receipts; handles large amounts of cash accurately and may assist with balancing. Gathers vital statistical information for submission to State agencies including: marriage licenses, divorce and annulment statistics, and certificates of adoption. Processes requests for marriage licenses including: accepting applications, verifying completeness of information and signatures, and issuing licenses. Prepares documents for microfilming. Prepares and images documents. Assists with notification of potential jurors. Assists other personnel in the performance of their duties and performs related work as required or directed.

Minimum Qualifications

High School Diploma or GED. Requires two years of customer service experience with direct public contact. Experience handling cash and balancing a cash drawer desired. Experience with computer data entry desired.

Physical/Environmental Demands

Work is performed completely in an office setting, usually sitting at a computer terminal. Requires frequent bending and stooping. Requires the ability to climb step ladders. Requires the strength to lift books (20 lbs).

Missoula County