Job Description

Based in Dubuque, Iowa,

Gronen

specializes in industrial, new construction, build to suit, and historic rehabilitation projects. With a deep commitment to community-driven development, Gronen has played a key role in

the revitalization of their community's urban core,

creating dynamic mixed-use spaces, and

fostering significant economic growth

. The company's expertise spans from commercial and residential projects to comprehensive neighborhood redevelopment efforts that balance historic integrity with modern innovation.

Position Summary

The Development & Executive Coordinator supports both the development functions and executive operations of the company, serving as a key administrative and coordination resource for the President. This role blends project coordination, clerical support, and light strategic assistance to help advance development and construction projects while ensuring smooth, efficient executive operations.

Key Responsibilities

Development & Project Support

Provide administrative and coordination support for development and construction projects from planning through execution Track project schedules, milestones, and key deliverables Assist with the preparation and organization of development materials, contracts, and project files Coordinate meetings and communications with consultants, contractors, and project partners Support research and due diligence activities related to properties and development opportunities; assemble required materials Maintain complete and accurate records of critical project documentation in an organized, consistent, and accessible manner
Executive Support

Manage the President's calendar, meetings, and travel logistics Accurately document conversations, meetings, action items, and requests through notes or minutes Draft and respond to emails and correspondence on behalf of the President Anticipate the needs of the President and proactively support shifting priorities Track tasks, follow-ups, and deadlines to ensure executive priorities remain on schedule Prepare agendas, summaries, and presentation materials Support the President in external commitments, including service on boards and committees
Administrative & Office Coordination

Assist the President with daily administrative duties encompassing a wide variety of tasks Maintain organized digital and physical filing systems Support general office coordination and administrative needs as required Assist with internal communications and cross-departmental coordination Help implement and maintain efficient administrative and project-tracking processes

Qualifications

Associate's or Bachelor's degree preferred, or equivalent professional experience Prior experience in administrative, coordination, or executive support roles preferred Interest in real estate development, construction, or project-based environments Strong organizational, time-management, and prioritization skills with keen attention to detail Excellent written and verbal communication skills; professional, perceptive, and intuitive communicator Ability to manage multiple projects simultaneously and shift priorities quickly Sound judgment with the ability to make decisions and handle sensitive or confidential information Proficiency in Microsoft Office, familiarity with project tracking tools a plus Familiarity with construction terminology preferred Self-starter who is organized, flexible, and motivated Strong problem-solving skills and ability to work effectively across teams Collaborative team player with strong client and stakeholder alignment
Job Type: Full-time

Pay: $57,000.00 - $61,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Professional development assistance Retirement plan Vision insurance
Education:

Bachelor's (Preferred)
Experience:

Executive administrative support: 5 years (Preferred) Project coordination: 5 years (Preferred)
Ability to Relocate:

Dubuque, IA 52001: Relocate before starting work (Required)
Work Location: In person