Job Description

JOB OBJECTIVE AND MISSION

Executes the fundraising program as designated and directed by the Home's administration including but not limited to: mass mailings, donor correspondence, newsletter development and donor record keeping. These services are consistent with the Home's standards and philosophy and are following all regulations, codes, policies and procedures that govern the facility.

MISSION

The Development Office Coordinator will carry out duties in keeping with the mission of Little Sisters of the Poor, namely the caring for the aged poor with love, respect, and dignity. "Making the elderly happy, that is what counts" was a saying of the Little Sisters of the Poor foundress Saint Jeanne Jugan. Central to this philosophy is the promotion of a holistic approach for our Residents in an atmosphere of kindness and respect in creating a family spirit.

JOB STANDARDS:

The Development Office Coordinator must have:
Successful completion of a degree program in Journalism, English, or related field preferred.

Must have prior experience in fundraising campaigns

Demonstrated writing skills i.e., newsletters, mailings, desktop publishing, brochures and other correspondence.

Basic bookkeeping and office procedure knowledge.

Fundamental competency in Microsoft Office, specifically Excel, Word, and PowerPoint.

Excellent oral and written communication skills.

Strong customer relationship skills.

JOB RESPONSIBILITIES AND DUTIES:

The Development Office Coordinator will:
Be fully knowledgeable of the Home's operation, donation policies, and procedures.

Practice discretion and maintain the strictest confidence regarding all information inherent in the day to day operations of the development office.


Master and fully utilize all computer programs available to the development office.


Accurately record all donor contributions, both computerized and hard copy back up.


Prepare drafts of all development correspondence including acknowledgement letters.


Timely and accurate preparation of receipts and logs of all donations. Prepare deposits including the monthly report of all funds received with adherence to chart of accounts.


Prepare drafts of quarterly donor newsletters. Take photographs and prepare layout, copy, sealing and metering, bulk mail sort, etc.


Coordinate all aspects of mailings including computer readiness and arrangements with printer, supplies and postal permits.


Write grant proposals as needed.

Maintain correspondence regarding all legacies and estate matters. Keep accurate records and copies of pertinent information.


Coordinate development office functions with other departments.


Serve as house photographer for all special events, publications, etc.

Attend in-services and department meetings as necessary.

Provide training and supervision of all volunteers in the development office.