Job Description

Administrative Office of the Courts

Business Unit: 24200

Court Services Specialist #00000779-24200, Full-Time, Perm, Alamogordo, NM

# of Positions: 1

Opening Date:

11-12-2025 -

Close Date:

11-26-2025

Target Pay Range/Rate:

$




GENERAL STATEMENT OF DUTIES


The Otero County District Court is recruiting for full-time, perm positions, classified Court Services Specialist #00000779-24200 in Alamogordo, NM. Acting under general supervision perform a variety of court security duties, as well as, administrative and clerical duties, provide technical and courtroom assistance, and work with inventory and equipment.




EXAMPLES OF JOB DUTIES


- The Court Services Specialist is responsible for planning, organizing, coordinating project and security activities, and office functions.


- Prepares, drafts, proofreads, edits, and disseminates documents and correspondence including pleadings.


- Dockets and enters case data and processes into the case management system.


- Maintains a docket or calendar and prepares reports, mail, fax, or documents such as notices, motions, opinions, orders, records, pleadings, memorandum in opposition, and case materials.


- Provides meeting support including setting up information technology / audio / visual equipment, troubleshooting problems, and coordinating location.


- Ensures accurate court fees are paid and recorded and ensures daily cash receipts are balanced and reconciled.


- Receipts monies track expenditures, prepares bank deposits, and files receipt of fees in appropriate case files.


- Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.


- Operates security and/or metal detecting equipment at entrance to courthouse or courtroom.


- Inspects people and packages entering and leaving the building.


- Gives instructions to customers related to public access terminals, microfiche, reader machines, the website, and general information to pro se litigants without giving legal advice.


- Serves as information systems site coordinator or back up to site coordinator and provides technical support.


- Provides information, feedback, and input to internal and external parties.


- Operates and troubleshoots electronics such as television, video, projector, and audio equipment.


- Serves as a court monitor, and provides courtroom assistance.


- Assists with inventory and coordinates and assists with records management.


- Provides jury support and assists with jury management.


- Ensures proper behavior in the courtroom for all proceedings, provides customer service, and assists Judge, jurors, and other parties as needed.


- Sets up and takes care of the courtroom during proceedings.


- Coordinates with law enforcement agencies on the transportation of inmates to and from the courthouse and/or courtroom.


- Works with attorneys who may need special equipment for a hearing.


- Assists in assembly of potential jurors and instructs jurors on processes.


- Ensures all parties are present for each hearing.


- Assists in the document flow from the Judge to the attorney's and / or pro se parties.


- Announces Judge's entrance into and departure from the courtroom and ensures proper decorum is maintained in the courtroom.


- Assists with vehicle fleet maintenance.


- Provides meeting support including setting up information technology / audio / visual equipment, troubleshooting problems, and coordinating location.


- Provides feedback and concurrent information to internal and external parties.


- Assists with the maintenance of inventory housed and released from the evidence section at the direction of the District Court Clerk Manager.


- May be assigned supervisory duties under the mentorship of a supervisor or manager.


- Provides direction and assistance to subordinate staff.


- Other duties as assigned.




COMPETENCIES/QUALIFICATIONS


The successful applicant should demonstrate knowledge of general office functions, cash handling procedures; project management techniques; data collection methods; research methodology; general organizational structure of the judiciary; court monitoring procedures and equipment; and knowledge of Specialty Court Programs.




WORK ENVIRONMENT AND PHYSICAL DEMANDS


The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.


- This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed




BENEFITS
- Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
- State paid life insurance, supplemental and dependent life insurance
- Optional flexible spending accounts for medical, day-care, and travel expenses
- Paid vacation and sick leave up to eight (8) weeks
- Eleven (11) paid holidays
- Up to 12 weeks of paid parental leave
- Deferred Compensation 457(b) plan
- Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
- Flexible work schedules and alternative work locations*
- Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
- Bilingual compensation*
- Training and career development opportunities
- Higher education opportunities, educational leave, and tuition reimbursement
- May qualify for the Public Service Loan Forgiveness Program (PSLF)
- May receive overtime holiday or shift differential pay*
- May receive physical fitness leave*
- What are your benefits worth?


These benefits vary by job classification or need

QUALIFICATIONS

MINIMUM QUALIFICATIONS




Education: A high school diploma or GED.




Education Substitution: None.




Experience: Three (3) years of experience in an administrative, clerical, or related field such as computers, data processing, and cash handling.




Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.




Certification: May be requested to complete the New Mexico Court Monitor Certification Examination.

TO APPLY:

Submit a completed New Mexico Judicial Branch Application for Employment along with proof of education and typing certification OR a Resume along with the Resume Supplemental form and proof of education and typing certification by 5:00 p.m. on the closing



Twelfth Judicial District Court


Roselyn E. Flores, Human Resources Dept


1000 New York Ave., Room 209


Alamogordo, NM 88310


E-Mail: aladref@nmcourts.gov

PROOF OF EDUCATION REQUIRED.

Note: if submitting by e-mail, applications must be submitted in PDF format

EQUAL OPPORTUNITY EMPLOYER