Job Description

:
Montezuma-Cortez School District RE-1
EVERY STUDENT. EVERY DAY.
Position: Secretary- Finance & Registrar- 10 Month Calendar
Our Vision: The district is committed to creating an environment of collaboration and accountability that ensures our students:

• Achieve personal goals and academic growth.

• Are invested in success for their future.

• Attain high levels of literacy and 21st century skills.

• Are engaged in active citizenship.

• Learn in a safe and healthy school environment.

Position Summary: Responsible for the overall management of the school office; various secretarial and clerical functions; basic accounting and bookkeeping functions; record keeping and report preparation. Develops and promotes good community relations among various community and school clientele.
Responsibilities:

• General secretarial duties:

• Secretarial and clerical support for building administrator(s.)

• Manages calendars and schedules related to school, activity, and administrator functions.

• Responds to telephone calls, routes phone calls, takes messages and assists staff, parents and community with concerns and questions.

• Tracks student attendance, including recording events, contacting guardians in unexcused absence events, and entering attendance data into student information system.

• Administers first aid and medication in the absence of the school nurse.

• Supervises students in the office in disciplinary and non-disciplinary situations.

• Prepares a variety of communications (i.e. newsletters, bulletins, etc.) and distributes them to the appropriate recipients (staff, students, parents, community).

• Maintains management of the office in the absence of the building administrator.

• Manages arrangements for substitute personnel and maintains attendant records.

• Finance duties:

• Performs various financial and budgetary accounting procedures and generates all required attendant reports.

• Coordinates and documents staff travel purchases.

• Manages annual campus fundraising appeal.

• Participates in management of campus operating budget.

• Submits supply and material orders on behalf of campus staff.

• Collects, records, and deposits receivable fees from staff, parents, students, and community.

• Generates invoices for payable fees and services.

• Registrar duties:

• Maintains various computerized and hard copy student records.

• Maintains and updates registration parameters in student information system including courses, grade levels, and calendars.

• Tracks and manages student enrollment and withdrawal events.

• Serves as campus security officer for student information system.

• Collects and sends graduating student records to next school(s) of enrollment.

• Performs other related duties as assigned and requested.

• Observes all district policies and procedures.

Position Requirements: Minimum Education - Specialized classes beyond high school
Minimum Experience: One to three years
Skill Requirements:

• Computer

• Word processing

• General office equipment

• Some accounting/bookkeeping knowledge

• First Aid

• Effective communication

General Expectations:

• Has the ability to work cooperatively with supervisors and coworkers.

• Maintains a generally positive attitude.

• Observes all district policies and procedures.

License and Certification: None Required
Essential Physical Demands:

• Constant lifting 5 to 20 pounds

• Frequent lifting 20 to over 50 pounds

• Constant standing, walking

• Frequent bending, reaching, squatting, climbing, kneeling.

• Occasional crawling, sitting, stooping.

Supervision: Reports to Principal; does not supervise other staff.
Job Classification: Non-exempt, eligible for benefits
Benefits: The Montezuma-Cortez School District offers employees a wide range of competitive, cost-effective benefits. Review our for detailed information.
Candidate Profile
Education and Certification:

• High School diploma

Experience and Skills:

• Ability to understand and follow oral and written instructions.

• Flexible and maintain a positive attitude.

• Work cooperatively with supervisors and coworkers

Culture and Fit:

• Commitment to the mission and values of Montezuma Cortez Re-1

• Desire to work as a member of a dynamic team.

• Openness to feedback and willingness to share ideas.

• Maintains and models high standards of personal and professional integrity and confidentiality

Physical Requirements and Working Conditions: The physical demands, work environment factors and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Physical Activities:
Amount of:
None
Under 1/3
1/3 to 2/3
Over 2/3
Stand
X
Walk
X
Sit
X
Reach with hands and arms
X
Use hands to finger, handle, or feed
X
Climb or balance
X
Stoop, kneel, crouch or crawl
X
Talk
X
Listen
X
Work Environment:
Amount of:
None
Under 1/3
1/3 to 2/3
Over 2/3
Wet or humid conditions (non-weather)
X
Work near moving mechanical parts
X
Work in high, precarious places
X
Fumes or airborne particles
X
Toxic or caustic chemicals
X
Outdoor weather conditions
X
Extreme Cold (non-weather)
X
Extreme Heat (non-weather)
X
Risk of electrical shock
X
Work with explosives
X
Risk of radiation
X
Vibration
X
X
Vision Demands:
Required
No special vision requirements
Close vision (clear vision at 20 inches or less)
X
Distance vision (clear vision at 20 feet or more)
X
Color vision (ability to identify and distinguish colors)
Peripheral vision
X
Depth perception
X
Ability to adjust focus
X
Noise Level:
Exposure Level
Very quiet
Quiet
Moderate
Loud
X
Very Loud
Mental Functions:
Amount Of:
None
Under 1/3
1/3 to 2/3
Over 2/3
Compare
X
Analyze
X
Communicate
X
Copy
X
Coordinate
X
Instruct
X
Compute
X
Synthesize
X
Evaluate
X
Interpersonal Skills
X
Compile
X
Negotiate
X
The signatures below indicate that this job description has been reviewed by the employee with the supervisor.
Employee Name (Print) Employee Signature Date
Supervisor Name (Print) Supervisor Signature Date
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. This job description is not intended to create any express or implied contract of employment or expectancy of continued employment for any definite term.
NONDISCRIMINATION CLAUSE
Montezuma-Cortez School District RE-1 does not discriminate against any protected classes as identified by the State of Colorado. A lack of English-speaking skills will not be a barrier to participation or admission. The following staff have been designated to handle inquiries regarding our nondiscrimination policies:
Title IX Coordinator and Compliance Officer (Title II/ADA, Title VI)
Justin Schmitt, Executive Director of Human Resources
400 North Elm Street, Cortez, CO 81321 970-565-7522 ext. 1135
504 Compliance Officer (Section 504)
Lisa Megel, Executive Director of Exceptional Student Services
400 North Elm Street, Cortez, CO 81321 970-565-7522 ext. 1118
M-CSD RE-1 School Governance Policies can be found on our website at:
CLAUSULA DE NO DISCRIMINACION
El Distrito Escolar Montezuma-Cortez RE-1 no discrimina contra ninguna clase protegida identificada por el Estado de Colorado. La falta de habilidades para hablar ingles no sera una barrera para la participacion o la admision. El siguiente personal ha sido designado para atender consultas sobre nuestras politicas de no discriminacion:
Coordinador del Titulo IX Oficial de Cumplimiento (Titulo II/ADA, Titulo VI)
Justin Schmitt, Director Ejecutivo de Recursos Humanos
400 Calle Elm Norte, Cortez, CO 81321 970-565-7522 extension 1135
504 Oficial de Cumplimiento (Seccion 504)
Lisa Megel, Directora Ejecutiva de Servicios para Estudiantes Excepcionales
400 Calle Elm Norte, Cortez, CO 81321 970-565-7522 extension 1118
Las politicas de gobierno escolar de M-CSD RE-1 se pueden encontrar en nuestro sitio web en:
11.28.23 DKR
Referenced Policies: AC, AC-E-1, AC-R (Option 1), AC-R-2*, JB, JBA, JBA-E, JBB*, JII-R
NOTE: Federal law requires districts to provide continuing notification of non-discrimination statements and the Title IX coordinator's contact information. This information must be published in student, parent, and employee handbooks, course catalogs, program/employee application forms, and recruitment materials. 34 C.F.R. 106.8.

Skills Required