Job Description

Incumbents perform more difficult legal and policy interpretations related to processing, maintenance, and control of incarcerate person's records; supervise work of subordinate Correctional Case Records Analysts and supervising clerical staff; provide training to local staff on incarcerate person's record-related matters; acts as liaison with departmental units and County, State, and Federal agencies and with courts on more complex matters; may have responsibility for a specialized records function, or assist a higher level administrator who directs a variety of complex records units.

All other duties as required.

Limited Term 12 months; may be extended up to 24 months or become permanent.

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Individuals must specify on their application that they are applying for a Training and Development assignment.

CDCR/CCHCS employees are encouraged to use their existing CDCR email address on their application.

This advertisement is for a Correctional Case Records Supervisor position, located at Kern Valley State Prison(KVSP) in Delano, Ca (Kern County). Please indicate the position number on your application: 915-223-1149-XXX.

Effective July 1, 2025, the Personal Leave Program 2025 (PLP 2025) was implemented. PLP 2025 requires that each full-time employee receive a 3 percent reduction in pay in exchange for 5 hours of PLP 2025 leave credits monthly through June 2027.
Salaries do not reflect the recent changes.

Note: Main communication for this position will be through email. Please ensure to have a valid email address on your application. It is the applicant's responsibility to check their email inbox, to include junk emails, for any correspondences regarding their application status.

You will find additional information about the job in the

Duty Statement

.


Working Conditions


About the location - Kern Valley State Prison is located in Delano, the heart of California's Central Valley. With a diverse population, Delano thrives as a melting pot of cultures, each adding its own unique flavor to the community. From lively festivals celebrating the area's Filipino, Mexican, and other heritage groups, to the local farmers' markets showcasing the bountiful produce of Kern County, Delano is a city that embraces its diversity making it an ideal place to live, work, and play.

Delano's thriving business environment provides numerous opportunities for entrepreneurs, retailers, and corporations. The city's strategic location, connected by major highways and rail lines, makes it an attractive hub for commerce and innovation. Local initiatives foster a business-friendly climate, driving growth and prosperity in the region.

For those seeking leisure, Delano offers a plethora of recreational activities. Parks, theaters, museums, and more beckon residents and visitors alike. Annual events like the Harvest Holidays parade and the Cinco de Mayo celebration provide entertainment for all ages, while the city's amenities cater to a modern, fulfilling lifestyle.

Whether you're looking to establish roots, launch a business, or simply experience the warmth of a tight-knit community, Delano awaits. Join us in this city of promise, where the past informs a bright future.

KVSP is a Level IV facility consisting of four semi-autonomous 180 designed facilities and two stand-alone Administrative Segregation Units, all surrounded by a Lethal Electrified Perimeter Fence.

This is a Correctional Institution open 24 hours/7 days a week, all positions will be office centered.

This is a Correctional facility; you will come in contact with incarcerated persons.

There is also a Level I Minimum Support Facility. It is on 600 acres. KVSP received Level I's in June 2005 and Level IV's in July 2005.
Minimum Requirements


You will find the Minimum Requirements in the Class Specification.CORRECTIONAL CASE RECORDS SUPERVISOR

Additional Documents


Job Application Package Checklist Duty Statement

Position Details

Job Code #:

JC-504816

Position #(s):

915-223-1149-XXX

Working Title:

Correctional Case Records Supervisor (CCRS)

Classification:

CORRECTIONAL CASE RECORDS SUPERVISOR
$6,311.00 - $7,817.00
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

1

Work Location:

Kern County

Telework:

In Office

Job Type:

12 Month Limited Term - Full Time
Department Information

Vision

We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.

Mission

To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.

The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are committed to building an inclusive and culturally diverse workplace. We are determined to attract and hire more candidates from diverse communities and empower all employees from a variety of backgrounds, perspectives, and personal experiences. We are proud to foster inclusion and drive collaborative efforts to increase representation at all levels of the Department.

CDCR and CCHCS strive to collaborate with the community to enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs. Incumbents establish and maintain cooperative working relationships within the department, other governmental agencies, health care partners, and communities.

CDCR/CCHCS values all team members. We work cooperatively to provide the highest level of health care possible to a diverse correctional population, which includes medical, dental, nursing, mental health, and pharmacy. We encourage creativity and ingenuity while treating others fairly, honestly, and with respect, all of which are critical to the success of the CDCR/CCHCS mission.

Special Requirements

Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver's license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined a candidate does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Candidates new to CDCR are required to submit to a background investigation process utilizing Live Scan fingerprinting, and Tuberculosis testing/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter.

When submitting supporting documents, PDF file format is preferred.

CDCR utilizes E-Verify to confirm candidate's identity and employment authorization. For more information about E-Verify, you may go to

http://www.e-verify.gov/

.

This advertisement may be used for other vacancies that occur during the life of this recruitment.

Application Instructions


Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.


Final Filing Date: 1/30/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).




Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:



Kern Valley State Prison
Postal
Attn: Personnel - Hiring & Recruitment
PO Box 1810
Delano, CA 93216-1810

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:



Kern Valley State Prison
N/A
Personnel
Hiring & Recruitment Office
3000 West Cecil Avenue
Delano, CA 93215
Drop Box is not available on weekends, holidays, and after 4 pm from Mon - Fri.
07:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:


Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications


In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:



The incumbent should have the knowledge to determinate and indeterminate sentence and parole laws; the classification process and purposes, activities, regulations, and functions of the California Department of Corrections as its operations relate to the California Department of Corrections; correctional administration; documents, forms, and processes used in the establishment, maintenance, control, and disposition of individual incarcerated person criminal case records; training methods, and planning and conducting in-service training programs; information disclosure statutes; California Department of Corrections' automated record-keeping systems.

The incumbent should be able to define, interpret, and take action on legal documents and court orders; analyze incarcerated person records and recognize and correct discrepancies and irregularities; prepare accurate and concise reports; make arithmetical computations; prioritize workload and meet deadlines; read and write English at a level required for successful job performance; make sound decisions and recommendations in regard to the record-keeping function; provide criminal identification services necessary to the administration of the Department of Corrections; disseminate information to administrative, legislative, and judicial agencies, attorneys, and the general public; learn, understand, retain, and recall a broad range of highly technical data and apply it to individual cases; follow oral and written instructions; communicate effectively with other staff, incarcerated person, and informational sources; operate a personal computer to access, enter, and retrieve information; progressively perform more difficult and analytical tasks in the correctional case record-keeping process.


Shall create and promote an equitable and inclusive workplace where diversity is celebrated and valued.
Benefits


Benefit information can be found on the California Department of Human Resources (CalHR) website, www.calhr.ca.gov, and the CalPERS website, www.calpers.ca.gov.

Information on benefits afforded by membership in the California Public Employees' Retirement System can be found on the CalHR Salary and Benefits website at www.calhr.ca.gov/employees/pages/salary-and-benefits.aspx.

Information on the benefits and protections provided to public employees by the State Civil Service Act can be found on the CalHR website at https://www.calhr.ca.gov/Training/Pages/performance-management-merit-system-principles.aspx.

Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx.



This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.
Contact Information


The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:

Cassie Palos

(661) 721-6300 ext: 5602

m_KVSP.Personnel_HiringRecruitment@cdcr.ca.gov


Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Duane Goree, AW-HC

(661) 721-6342

Duane.Goree@cdcr.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.


Additional Information

NOTE:

For list eligible applicants, possession of the Minimum Qualifications will be verified prior to interview and/or appointment. If it is determined an applicant does not meet the MQs, the necessary steps will be taken to have the applicant's name withheld from the eligibility list.


Candidates selected not currently employed with the California Department of Corrections and Rehabilitation and/or California Correctional Health Care Services shall be subject to a live scan fingerprinting process to obtain state (DOJ) and federal (FBI) clearances prior to employment.


Applications may be screened and only the most competitive will be invited for an interview.


DEPARTMENTS ARE NOT REQUIRED TO CONTACT ALL CANDIDATES WITH LIST ELIGIBILITY; THEREFORE, CANDIDATES ARE ENCOURAGED TO SEARCH FOR VACANCIES THEY MAY BE ELIGIBILE FOR AND APPLY.

Additional Application Instructions:

Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement.

All information regarding your employment history must be included on the State Employment Application STD. 678. Applications that are submitted blank or with "see resume" in place of duties performed or applications received without the following information for each job entry will be considered incomplete and may not be accepted:

"To" and "from" dates (month/day/year) Hours worked per week Private sector job titles Supervisor name and phone number Job duties performed State employees must list the specific departments for which they worked and indicate the specific civil service classification titles held (not working titles).
Examination Information


To obtain list eligibility for the Correctional Case Records Supervisor classification, before applying for the position, you must first take and pass the examination:


CalCareers


Equal Opportunity Employer


The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.


It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.