Job Description

Convention Sales Intern



Since 1923, Visit Indy has proudly served as the city's official sales and marketing organization, a non-profit charged with driving tourism to Indy. At Visit Indy, it's our job to promote the city of Indianapolis. And that job has never been easier, more energizing or more rewarding than it is right now. As an unprecedented level of cooperation between business and government boosts Indianapolis to a completely new level, we're reveling in the opportunity to show our city off.



Applications set to close on Monday, October 27, 2025



POSITION PURPOSE



Assist the Convention Sales Team in daily tasks and special projects needed to position Indy as a top meeting and convention destination to key meeting planners, ultimately supporting the efforts to book and re-book convention business. The Convention Sales intern will work in office, approximately 20 hours per week. All Visit Indy team members reflect the organization's "3 Ps" culture - productive, positive, and progressive.



ESSENTIAL FUNCTIONS AND RESPONSIBILITIES



To be successful in this role, an individual must be able to perform in a satisfactory manner the functions listed below. We will make reasonable accommodations to enable individuals with disabilities to perform these functions.



ESSENTIAL FUNCTIONS



Support Sales daily activities as assigned Coordinate logistical items to support Sales Customer Site Visits Participate in Business Development Team Research Enhance, develop, and maintain Sales tools and resources through research and data maintenance Participation in Convention Sales team meeting and partner meetings as needed

OTHER FUNCTIONS



Support Sales Special Projects that include, but are not limited to Tradeshow ROI Tracker, Local Intellectual Database, Jupiter Database Work, Amenity Program research and development, Competitor Destination Tracker and Site Visit Shadow initiatives. Support in design, execution, and evaluation of assigned customer FAMS, events and conventions as needed Coordination of tradeshow evaluation reports and findings Performs other duties as assigned

EDUCATION AND/OR EXPERIENCE



To perform this job successfully, an individual must have the following education and/or experience.



Enrollment in an event management, tourism, hospitality, or related degree program required Completion of at least three semester of a degree program A student member of a collegiate chapter of a professional organization preferred, but not required

KNOWLEDGE, SKILLS, AND ABILITIES



The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. We will make reasonable accommodations to enable individuals with disabilities to perform these functions.



Excellent verbal/written communication, interpersonal, critical thinking, and decision-making skills Ability to make recommendations to effectively solve problems, using judgment consistent with standards, practices, policies, and procedures Knowledge of Microsoft Office, including Word, Excel, Outlook, and PowerPoint Ability to focus on details, handle multiple tasks, and remain highly organized in a fast-paced environment Ability to interact with a variety of managers, employees, candidates, vendors, and the general public, both on a one-on-one basis and in groups Ability to take initiative and work independently

PHYSICAL DEMANDS



The physical demands described here are representative of those an individual must meet in order to successfully perform the essential functions of this job. We will make reasonable accommodations to enable individuals with disabilities to perform these functions.



This position requires some physical activity, such as reaching, stooping, kneeling, crouching, and crawling; it requires occasional pushing, pulling, lifting, carrying, and moving (up to 15 pounds) Good speaking and listening skills Ability to perform focused work with close attention to detail Ability to operate office equipment, including computers, copiers, fax machines, and phones This position requires emotional stability in order to deal with a variety of stakeholders in a professional manner; it also requires the ability to deal with sensitive and confidential information related to clients, employees, and the company's business

Visit Indy is an equal opportunity employer. Accordingly, not only do we adhere to all applicable federal, state, and local laws pertaining to equal employment opportunity, but it is our firm policy to provide equal employment and advancement opportunities for all individuals regardless of race, religion, color, sex, national origin, sexual orientation, gender identity, age, disability, or any other legally protected category or characteristic. Hiring and promotion practices are performed without regard to the same.