Job Description

RJ Powersports in

Fort Dodge

is looking for an experienced

Controller / Office Manager

to run our front-office and accounting operations. This role is responsible for daily financial management, accurate paperwork, bank reconciliations, deposits, title work, HR onboarding, and maintaining store compliance.

This is a key leadership role in the Fort Dodge store. We need someone trustworthy, organized, and experienced in dealership-level accounting or office administration.

Position Overview

The Controller / Office Manager oversees the daily office operations and financial processes of the Fort Dodge dealership. You will manage money handling, accounting accuracy, employee paperwork, timekeeping, compliance, and title/document processing. This role also supports basic marketing tasks such as posting events and updates on the store's Facebook page.

This position requires someone who can work independently, maintain high standards of accuracy, and support the General Manager and Ownership.

Key Responsibilities

Accounting & Financial Duties

Perform daily cash reconciliation and monitor store cash flow Prepare and complete bank deposits Oversee and reconcile Fort Dodge bank accounts Review accounting entries and assist with journal entry supervision Monitor accounts payable/receivable for accuracy Support the month-end financial reporting process Ensure unit deal jackets, funding, payoffs, and accounting are accurate Maintain accurate general ledger documentation for the location

Office Administration & Compliance

Handle new hire paperwork, onboarding packets, and employee documentation Maintain employee files, I-9 verification, and labor law compliance Ensure correct timekeeping and assist with payroll accuracy Manage dealership insurance documentation and compliance needs Securely handle customer and financial information (PII compliance) Maintain organized office procedures and dealership policy adherence

Title Work & Deal Processing

Complete titles, MSOs, registrations, and lien filings Verify all paperwork in deal jackets for accuracy before submission Communicate with banks/lenders for funding, corrections, and payoffs

Marketing & Facebook Page Support

Create basic posts for store events, race team news, hours updates, and customer delivery photos Support the GM/ownership with consistent online communication Maintain a professional yet personable store presence online

Store & Leadership Support

Act as the administrative lead for the Fort Dodge store Work closely with the GM to maintain accurate processes and reporting Improve office workflow and documentation systems Provide support to other team members as needed

Required Experience

Applicants

must

have:

2+ years experience

in dealership accounting, office management, or controller-type duties (powersports, automotive, RV, ag, marine, etc.) Strong bookkeeping and accounting understanding Experience with bank reconciliation and daily money handling Experience processing titles, MSOs, and dealership paperwork HR/administrative experience (onboarding, compliance, employee files) Strong computer skills (Excel, DMS/accounting systems) Trustworthiness and the ability to maintain strict confidentiality

Preferred Experience

Experience with Lightspeed or dealership management systems Prior powersports dealership experience Understanding of financing, payoffs, and funding paperwork Social media posting experience for a business page

What We Offer

Competitive salary based on experience Stable schedule (Store closed Sunday and Monday) Schedule is flexible, prefer Tues-Sat but after onboarding can consider Mon-Fri Fast-growing, family-owned dealership Opportunity to build and improve office systems Employee discounts on parts, accessories, and units

Who Thrives in This Role

You will be successful if you are:

Highly organized and detail-oriented Trustworthy with financial and personal data A strong communicator with a professional attitude Able to run an office independently Adaptable in a fast-paced, dealership environment Someone who enjoys both accounting and light marketing tasks
Pay: $18.00 - $27.00 per hour

Expected hours: 38 per week

Benefits:

Dental insurance Employee discount Health insurance Paid time off Retirement plan Vision insurance
Work Location: In person