Job Description

Position Overview

The Controller oversees all financial and accounting operations for a DOT-regulated trolley bus tour company operating across multiple offices. This role is responsible for financial reporting, budgeting and forecasting, cash-flow management, regulatory compliance, payroll oversight, banking relationships, and financial systems. The Controller partners closely with senior leadership, a major national accounting firm, and outside accountants to ensure accurate reporting, strong internal controls, scalable processes, and strategic financial planning.

Key Responsibilities

Financial Management, Close & Reporting

Prepare, review, and deliver monthly, quarterly, and annual financial statements, as well as management reports and presentations, to support business needs and inform stakeholders. Lead the month-end and year-end close processes, ensuring deadlines are met, accounts are reconciled, and discrepancies are resolved promptly. Oversee day-to-day accounting operations, including general ledger, accounts payable, accounts receivable, cash management, and reconciliations. Maintain accurate financial records Oversee revenue recognition for ticket sales, tours, charters, and group bookings. Supervise accounts payable functions to ensure timely and accurate vendor payments.

Budgeting, Forecasting & Cash Flow

Lead budgeting, forecasting, and cash-flow management across multiple offices. Develop annual budgets and financial forecasts, monitor actual performance, and provide variance analysis to support effective financial planning. Track financial performance against budget and provide insights to leadership. Provide financial analysis to support pricing decisions, route profitability, and cost-control initiatives.

Payroll & Shareholder Oversight

Supervise payroll processing in coordination with

ADP

, ensuring accurate wage calculations, overtime compliance, and timely payroll execution. Oversee labor cost reporting, including driver pay, tips, and timekeeping accuracy. Manage shareholder payments and ensure compliance with shareholder agreements.

Compliance, Internal Controls & Audit Support

Design, implement, and maintain internal controls to safeguard company assets and ensure compliance with regulatory and financial requirements. Ensure compliance with DOT-related financial and recordkeeping requirements. Implement and maintain firmwide compliance systems and control frameworks. Support audit and review activities by preparing documentation and responding to auditor requests. Partner with outside accountants to complete the annual Accountant's Review.

Tax, Banking & External Relationships

Work with a major national accounting firm on annual tax return preparation. Serve as the primary liaison with external accountants, auditors, tax advisors, and regulatory agencies. Manage banking relationships, including operating accounts, merchant services, and credit facilities. Ensure compliance with banking covenants and credit-agreement requirements.

Systems, Process Improvement & Automation

Lead continuous improvement of financial systems, internal controls, standard operating procedures (SOPs), and automation initiatives. Oversee firmwide financial systems, integrations, and business intelligence initiatives. Manage and optimize accounting platforms including

Xero

and

QuickBooks

, and payroll systems including

ADP

. Identify and implement process improvements to enhance efficiency, accuracy, scalability, and reporting capabilities. Participate in projects to streamline accounting workflows and improve data integrity across systems.

Leadership, Team Development & Strategic Partnership

Supervise, develop, and mentor direct reports; foster a culture of accountability, continuous improvement, and professional growth. Support team development through training, documentation, and clear SOPs. Provide financial analysis and insights to support key business decisions. Partner with senior leadership to enhance profitability, operational efficiency, and long-term planning. Support special projects related to fleet investments, expansion, and operational initiatives.

Qualifications

Bachelor's degree in Accounting, Finance, or related field (CPA or CMA preferred). 5+ years of progressive accounting or finance experience; transportation, tourism, or DOT-regulated industry experience preferred. Strong knowledge of GAAP, payroll compliance, internal controls, and multi-entity accounting. Hands-on experience with

Xero

,

QuickBooks

, and

ADP

. Experience working with national accounting firms and external auditors. Advanced Excel skills and strong analytical capabilities. Proven ability to lead teams, improve processes, and implement scalable systems. Excellent organizational, communication, and leadership skills.

Preferred Experience

Experience in tour operations, motorcoach, transit, or transportation services. Familiarity with DOT compliance requirements impacting payroll and financial reporting. Experience in seasonal, multi-location, or ticket-based revenue environments.

Benefits

Competitive salary ($100,000-$125,000 annually) Health, dental, vision insurance Paid Time Off and holidays 401(k) plan and company matching program
Pay: $100,000.00 - $125,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance
Application Question(s):

Have you served as a Controller or led the full month-end and year-end close process as the primary owner? Which of the following systems have you used extensively in a Controller or senior accounting role?
Experience:

Financial accounting: 5 years (Preferred)
Work Location: In person