Job Description

Controller / Bookkeeper

Construction Industry

Baltimore, MD

(Full Time, Permanent Opportunity, On-site)

About the Company:

MasterCare Flooring

is a $10 million commercially focused hardwood flooring company crafting and maintaining the finest floors for gymnasiums, stages, historical restorations and other commercial buildings in the DC-Baltimore region.

We perform work both directly to end-user clients and through general contractors.

Projects often require AIA-style billing, prevailing-wage payroll, and detailed job costing.

Our current bookkeeper/controller is retiring, and we are searching for a great new team member.

Role Summary:

This is a critical, hands-on "doer-manager" position which reports into the President.

In this role, you will not only set up and maintain accounting systems, controls, and financial reporting, but also execute daily transaction management -- including bookkeeping, payroll, billing, reconciliations, and more.

You will be largely self-sufficient but supported by one part-time accounting staff member (or possibly working solo), and you will ensure the financial integrity of our construction projects.

Key Responsibilities:

1. Bookkeeping & Transaction Management:

Record all financial transactions: AP, AR, cash receipts, vendor invoices, payroll entries, etc.
Reconcile bank statements, credit cards, and other accounts regularly.
Manage invoicing, collections, and make sure customer payments are tracked and applied.
Process payroll entries, including prevailing-wage / wage-scale payroll as needed.

2. Financial Reporting & Controller Duties:

Prepare and analyze monthly, quarterly, and annual financial statements.
Maintain job-cost accounting for construction projects -- track labor, materials, subs, and equipment.
Develop Work-in-Progress (WIP) schedules, perform over- / under-billing analysis.
Build and submit AIA pay applications (G702/G703), as needed.

3. Internal Controls & Policies:

Establish, maintain, and enforce internal accounting controls to prevent errors and fraud.
Implement and document accounting policies and procedures.

4. Cash Flow, Budgeting & Forecasting:

Create cash flow projections to ensure liquidity across projects.
Support or lead annual budgeting and forecasting processes.
Provide financial analysis and insights to leadership on project profitability, risk, and cash needs.

5. Audit & Compliance:

Prepare for and support internal / external audit processes.
Ensure compliance with financial regulations and reporting standards (GAAP or equivalent).
Liaise with external accountants as needed.

6. Team Collaboration & Development:

Oversee and mentor any junior accounting or bookkeeping staff.
Coordinate closely with project managers and operations to translate financial data into project decisions.
Continuously improve accounting workflows, systems, and processes.

Key Competencies needed:

Operational Execution:

Expert at working in transactional bookkeeping and closing the books.

Strategic Thinking:

Able to analyze financial data and provide meaningful business direction.

Problem-Solving:

Proactively identify and fix financial process inefficiencies.

Adaptability:

Capable of shifting between detailed bookkeeping and higher-level financial planning.

Self-Reliance:

Will run bookkeeping functions and financial planning with limited supervision.
Required Experience:

Qualifications & Skills Requirement:

Bachelor's degree in Accounting, Finance, or equivalent preferred.
8+ years of combined construction bookkeeping and accounting / controller experience
Strong hands-on bookkeeping skills: AP/AR, reconciliations, payroll, general ledger.
Experience with construction accounting, job costing, and AIA billing.
Proficiency in construction ERP accounting software and Excel.
Notary
Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
Strong analytical and communication skills; ability to deliver financial insights to senior leadership.
High integrity and ability to work independently and reliably.

Benefits:

What We Offer:

Competitive base salary (reflecting both controller and bookkeeping responsibilities) Incentive bonus tied to business performance / cash flow / profitability Benefits: health, dental, vision, 401(k) Paid time off + holidays Professional development support A role with high impact: you will own the financial books and help drive financial strategy for a growing construction business
Pay: $120,000.00 - $140,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance
Work Location: In person