Requisition No: 798609 Agency: Management Services Working Title: CONTRACT FINANCE ANALYST - 72003720 1 Position Number: 72003720 Salary: $42,000.00 Posting Closing Date: 04/11/2023 Contract Finance Analyst Division of Specialized Services State of Florida Department of Management Services This position is located in Tallahassee, FL
Our Organization and Mission: The Department of Management Services (DMS) is a customer-oriented agency responsible for managing the various business and workforce-related functions of state government. Under the direction of Governor Ron DeSantis and DMS\xe2\x80\x99 Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, technology, telecommunications, private prisons, fleet, and federal property assistance programs utilized throughout Florida\xe2\x80\x99s state government. It is against this backdrop that DMS strives to demonstrate its mission, \xe2\x80\x9cWe serve those who serve Florida.\xe2\x80\x9d Under the leadership of DMS Secretary Pedro Allende, DMS\xe2\x80\x99 employees embody four pillars on a daily basis: lead by example, serve with excellence, create efficiencies, and challenge the status quo.
Position Overview and Responsibilities: As the Contract Finance Analyst in the Division of Specialized Services, you will provide critical support to the Chief and Budget Manager of Private Prison Monitoring. Specific responsibilities include, but are not limited to, the following:

• Reviewing and analyzing monthly invoices for assigned facilities to ensure contractual compliance and submits to Bureau staff for review.
• Reviewing, analyzing, and compiling vacancy deductions from vacancy reports and position control documents for assigned facilities and submits to Bureau staff for review.
• Reviewing, analyzing, and processing inmate trust fund revenue reports monthly for assigned facilities to ensure contractual compliance.
• Developing and maintaining the Bureau\xe2\x80\x99s policies and procedures.
• Helping Bureau staff member processing criminal history background checks. Serving as the backup purchasing card approver for the Bureau of Private Prison Monitoring (Bureau).
• Coordinating travel arrangements and processes travel reimbursement voucher forms for Bureau staff in accordance with agency procedures. Serving as the Bureau\xe2\x80\x99s property custodian for inventory and property disposal for private facilities.
  

Knowledge, Skills, and Abilities:

• Knowledge and high proficiency with Microsoft Word and Excel.
• Knowledge of State of Florida\xe2\x80\x99s travel process, purchasing card process, MyFloridaMarketPlace, and procedures.
• Ability to research and apply agency policies and procedures.
• Knowledge of grammatical/spelling rules.
• Ability to compose correspondence.
• Ability to answer multi-line phone.

Preferred Qualifications:

• Experience with the State of Florida\xe2\x80\x99s travel process and procedures.
• Experience with the State of Florida\xe2\x80\x99s purchasing card process and procedures.
• Experience with MyFloridaMarketPlace.
• Intermediate experience with Microsoft Word and Excel.
• Experience processing invoices.

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation. Successful completion of background screening will be required for this position.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS\xe2\x80\x99 PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans\xe2\x80\x99 Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans\xe2\x80\x99 Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans\xe2\x80\x99 Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.