Job Description

The Hiller Companies, LLC has an immediate opening for

Contract Administrator.

If you are a dedicated professional with a passion for fire protection and safety, we invite you to apply today.




The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property all around the world. Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States. With over 100 years in the industry, our mission is to ensure the highest standard of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance and repair of critical fire and life safety equipment. Our team remains laser-focused on one goal - making the world a safer place.

Job Summary:

The Contract Administrator manages the administrative tasks associated with fire protection contracts, ensuring compliance, tracking milestones and coordinating communication between internal and external clients.

Key Responsibilities:

Serve as a liaison between and work closely with project managers, design teams, customers and other administrators. Ensure that jobs are loaded correctly into the ERP systems Assist in compiling information for prequalification documents and closeout packages Apply for Certificate of Insurance as needed for projects Apply for Bid Bonds and Project Bonds as needed Ensure that jobs are invoiced correctly and in a timely manner Monitor over and under billing status on projects Ensure accuracy of job budgets and revise as necessary Conduct Job Cost meetings as required Oversee all purchasing activity for projects and review all open PO's on periodic basis Organize and Prepare billing documentation Maintain complete customer and other departmental files; collect and catalogue designs and billing information Prepare productivity analysis reports. Continuously compare contract documents to the dollar amount entered in the account system and resolve any deviation Review contract language and payment terms Manage new job set up Complete paperwork and update worksheets and reports related to division activity in a timely manner Engage in weekly Project Management meetings Other duties as assigned.

What We Are Looking For:

High School Diploma/GED required. Bachelor's Degree in accounting or equivalent professional experience 5+ years experience in accounting Sound understanding of contracting principles Knowledge and experience with percentage completion job cost accounting principles Knowledge of construction contract language and risk mitigation Knowledge of sales and use tax laws Experience working with ERP systems and job cost accounting system. JD Edwards Enterprise One experience is preferred but not required Excellent analytical skills Strong Microsoft Excel and Word skills Effective written and oral communication skills Strong attention to detail

Physical Requirements:

Must be able to sit for long periods of time Must be able to effectively use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines Must be able to perform some repetitive motions while using a computer While performing the duties of this job, the associate is regularly required to talk or hear. The associate frequently is required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms

Hiller is a drug-free workplace, an equal opportunity employer and ADA compliant.

We are proud to operate according to our Core Values: Passion to Perform, Trust to Act, Act Responsibly and Make It Fun.

Most employee benefits start from the first day of employment, including:

Competitive compensation package, including pay advancement opportunities for industry certifications and continuing education Comprehensive benefits package, including health, dental & vision insurance, retirement plans, company paid & voluntary life insurance, company paid short-term disability, voluntary long-term disability, critical illness & accident insurance and paid time off Company-provided training, tools and equipment, including $150 annual boot allowance for employees required to wear safety boots in their jobs Career advancement potential within a growing company.

Join us in our mission to provide comprehensive fire protection solutions and peace of mind to our customers and together let's make the world a safer place.