Job Description

The Our Lady of the Lake Academic Department invites applications for an experienced, strategic individual to serve as its Coordinator of Continuing Medical Education (CME). The coordinator has overall responsibility for the day-to-day direction and management of the CME program. Reporting to the Director of Academic Affairs, the coordinator is responsible for working with faculty throughout the health system in creating and delivering educational programming. The coordinator will work to develop and implement a comprehensive strategic business plan that will increase revenue and provide a vehicle to promote lifelong learning through the provision of educational experiences for physicians and other health professionals.



1. Policy Development and Compliance


a. Define the role of CME as it evolves with the healthcare environment, ensuring alignment with FMOL and CME missions.


b. Develop and communicate policies, pricing guidelines, and procedures for requesting CME for activities, including expectations for the process.


c. Maintain current knowledge of accreditation policy changes and updates from the ACCME.


d. Ensure compliance with Standards for Integrity and Independence in Accredited Continuing Education.


2. Program Management and Coordination (40%)


a. Oversee and promote CME activities across the health system, affiliate hospitals and Fran U.


b. Collaborate with FMOL departments to identify opportunities for new course development.


c. Ensure the dissemination of CME program information and maintain an updated calendar of opportunities.


d. Guide and encourage providers, speakers, and educators to actively engage in CME programs.


e. Prepare and manage the CME budget, ensuring fiscal responsibility.


f. Conduct annual reporting to ACCME and ensure credits are submitted to PARS, MOC, and CE Broker.


g. Monitor application status and maintain accurate accreditation documentation.


h. Ensure continued compliance with ACCME standards to maintain accreditation and manage the re-accreditation process.


3. Educational Planning and Support


a. Support the planning educational activities by identifying educational needs and objectives.


b. Ensure consistent and professional communication with individuals inquiring about CME credit and potential new courses.


c. Maintain ongoing communication with speakers to ensure completion of required CloudCME tasks for upcoming courses.


d. Design and distribute announcements for CME activities.


e. Assist with collecting educational content from faculty and formatting as needed for presentation.


f. Review and analyze assessment questionnaires, compile statistics, and prepare reports.


4. Stakeholder Interaction and Resource Management


a. Interact with staff, faculty, external agencies, and internal departments.


b. Serve as a resource for faculty, coworkers, and learners regarding CME events and programs.


c. Maintain communication and coordinate all CME committee meetings, including sending notices, arranging locations, tracking attendance, and recording detailed minutes.


d. Maintain the CME committee calendar, assigning responsibilities for application approvals and conflict of interest mitigation to committee members each month.



Minimum Years of Experience: 3 years of work experience in a healthcare, academic, or comparable setting.


Minimum Required Education: Bachelor's degree in Education, Healthcare or Business Administration, Nursing, Allied Health, or related field.