Job Description

Job Summary

We are seeking a dynamic and highly organized Construction Office Coordinator to join our team! In this vital role, you will serve as the central hub for all administrative and operational activities within our construction office. Your energetic approach and exceptional organizational skills will ensure smooth project workflows, effective communication, and efficient management of office functions. This position offers an exciting opportunity to contribute to large-scale construction projects by coordinating schedules, managing vendors, overseeing documentation, and supporting team members with a proactive and positive attitude. Your role will be essential in maintaining a productive, well-organized office environment that drives project success from start to finish.

Responsibilities

Manage daily office operations, including front desk duties, multi-line phone systems, and greeting visitors with professional phone etiquette. Coordinate project schedules by maintaining calendars, tracking deadlines, and ensuring timely completion of tasks. Oversee vendor management processes, including sourcing suppliers, negotiating contracts, and maintaining strong vendor relationships. Support human resources functions such as onboarding new team members, assisting with training & development initiatives, and maintaining employee records. Handle bookkeeping and payroll responsibilities using QuickBooks or similar accounting software to ensure accurate financial records and timely payments. Assist with budgeting activities by monitoring expenses, preparing reports, and ensuring projects stay within financial parameters. Organize project documentation through filing systems--both physical and digital--ensuring easy access and compliance with recordkeeping standards. Support event planning for team meetings, training sessions, or company events to foster team cohesion and professional development. Provide administrative support for construction projects including preparing reports, processing invoices, and managing correspondence. Collaborate closely with project managers and team members to facilitate communication across departments and ensure operational efficiency. Perform clerical tasks such as data entry, copying, scanning documents, and managing office supplies inventory.

Skills

Exceptional organizational skills with the ability to multitask efficiently in a fast-paced environment. Strong communication skills--both verbal and written--to effectively liaise with vendors, team members, and clients. Proven experience in office management or administrative roles within construction or related industries. Familiarity with scheduling tools and calendar management software to coordinate multiple project timelines seamlessly. Experience with vendor management processes including negotiations and relationship building. Knowledge of human resources procedures such as onboarding, training & development support, and employee record maintenance. Ability to handle sensitive information discreetly while maintaining professionalism at all times. Experience in event planning for corporate meetings or team-building activities is a plus. Competence in using multi-line phone systems along with excellent phone etiquette skills.
Job Type: Full-time

Pay: $21.59 - $26.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance
Work Location: In person