Job Description

Overview

We are seeking a highly organized and detail-oriented Construction Administrative Assistant to support our construction team and office operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various software tools. This role is essential in ensuring smooth project workflows, maintaining accurate records, and providing exceptional customer support. Prior experience in office administration, clerical tasks, or related fields such as medical or dental reception is a plus. Bilingual skills are also highly valued to assist diverse client and vendor interactions. Looking for a career minded individual, we are a family owned and operated. Equal Opportunity Employeer

Duties

Manage front desk responsibilities, including greeting visitors and directing calls Operate multi-line phone systems with professionalism and courtesy Handle data entry, filing, and document proofreading to ensure accuracy and completeness Lucernex Management (Will provide training) Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for daily tasks Maintain organized records of project documents, invoices, and correspondence Assist with bookkeeping tasks using QuickBooks or similar accounting software Support calendar management for project schedules and meetings Provide customer service support by addressing inquiries via phone or email Coordinate office supplies procurement and manage inventory levels Perform general clerical duties such as typing reports, managing emails, and scheduling appointments Support project documentation efforts, including filing permits and contracts

Qualifications

Proven experience in office management, administrative support, or clerical roles within construction or related industries Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills Familiarity with QuickBooks or bookkeeping software is preferred Excellent organizational skills with the ability to multitask effectively in a fast-paced environment Strong communication skills, including phone etiquette and customer service experience Bilingual abilities are a plus to assist diverse clients and vendors Experience with front desk operations and multi-line phone systems preferred Ability to handle proofreading tasks accurately and efficiently Personal assistant experience or medical/dental receptionist background is advantageous Demonstrated time management skills to prioritize tasks effectively
This Construction Administrative Assistant position offers an engaging opportunity to contribute to successful project execution while developing your administrative expertise within the construction industry.

Pay: $20.00 - $28.08 per hour

Expected hours: No more than 40.0 per week

Benefits:

Flexible schedule Health insurance Tuition reimbursement
Work Location: In person