Job Description

Job Summary

As a Construction Administrative Assistant, you will play a pivotal role in ensuring the smooth operation of our construction projects. You will be the backbone of our administrative team, providing essential support that keeps everything running efficiently. From managing schedules to handling communications, your contributions will help drive our projects forward. If you thrive in a fast-paced environment and are passionate about organization and customer service, this is the perfect opportunity for you!

What you'll do

Manage front desk operations, greeting visitors and directing inquiries with professionalism and warmth. Handle multi-line phone systems, ensuring effective communication with clients, contractors, and team members. Maintain organized filing systems and assist with data entry to keep project documentation up-to-date. Utilize QuickBooks for bookkeeping tasks and financial record-keeping related to construction projects. Provide exceptional customer support by addressing client needs and resolving issues promptly. Assist with calendar management to coordinate meetings, appointments, and site visits efficiently. Proofread documents for accuracy and clarity before distribution to ensure high-quality communication. Collaborate with team members on various administrative tasks to support project timelines and goals.

Basic qualifications

Strong organizational skills with a keen attention to detail. Proficient computer skills including Microsoft Office Suite and Google Workspace. Excellent typing skills with a focus on accuracy in data entry tasks.

Preferred qualifications

Bilingual abilities to enhance communication with diverse clients and stakeholders. Previous experience as a dental or medical receptionist is a plus but not required. Background in office management or administrative roles within the construction industry is highly desirable.

Why you'll love it here

We believe in fostering an environment where our employees can thrive both personally and professionally! Our commitment to your well-being is reflected in our supportive workplace culture that values teamwork and innovation.

Our benefits include:

Opportunities for professional development and growth within the company. A collaborative work environment that encourages creativity and initiative. Supportive leadership that prioritizes employee satisfaction and engagement. Join us as we build not just structures but also lasting relationships through teamwork, dedication, and excellence!
Job Type: Full-time

Pay: $25.00 - $35.00 per hour

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Paid time off
Work Location: In person