Job Description

General Statement of Job

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The Community Improvement Program Coordinator performs complex professional, technical, and administrative work coordinating implementation of SHIP and CDBG grant programs and activities for the Community Improvement Division in the Development Services Department. This position assists with grant plans, reports, and program compliance, as well as works directly with residents on a variety of grant and loan applications. Work is performed under the general supervision of the Community Improvement Administrator.

Essential Functions

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Answers program inquiries and provide information to the general public, realtors, and lenders regarding housing programs. Coordinates marketing and outreach for housing assistance programs to potential applicants, lenders, and realtors. Assists clients with SHIP and CDBG applications and coordinate income eligibility determinations. Obtains and reviews confidential information, including third-party verifications for income, assets, etc., to confirm compliance with federal and state regulations as well as private mortgage guidelines; determine program eligibility. Coordinates loan processing and preliminary underwriting activities and mentor applicants through the process. Review and interpret private loan documents, sale and purchase contracts, appraisals, hazard and title insurance documents, property inspections, and HUD-1 settlement statements; determine subsidy assistance required. Coordinates with private lenders, realtors, title companies, and other professionals involved in real estate closings. Prepares mortgage and promissory loan documents, coordinates and conducts closings, and records appropriate documents. Maintains, updates, and monitors Community Improvements data utilizing software, tracking systems, spreadsheets, files, and logs, and creates new tracking systems as needed. Annually verifies occupancy for all City mortgages, and prepares and coordinates loan payoff requests, mortgage modifications, subordinations, and satisfactions. Reviews grant subrecipient invoices for completeness, accuracy, and eligibility; coordinate with subrecipients as needed. Assists with annual subrecipient monitoring visits. Performs environmental reviews for CDBG program activities and prepare compliance documents. Tracks and reviews contractor payrolls for Section 3 and Davis-Bacon federal compliance. Assist sin developing housing programs and preparing policies and procedures. Performs research and assist in preparing federal and state grant plans and reports. Performs data entry for CDBG IDIS, eCon Planning Suite, and SHIP Trakship systems for grant and performance reporting. Communicates with residents about available local, state and federal programs, and with project applicants throughout the SHIP and CDBG application process. Assists residents with FEMA applications after an emergency to facilitate disaster recovery, which may include working off-site in a non-traditional work environment.

RELATED TASKS:

Makes process modification recommendations to the supervisor to improve workflow and outcomes. Performs administrative duties such as processing purchase orders, maintaining records, and drafting documents. Composes correspondence, screen calls, and schedule appointments, meetings, and travel for the Community Improvement Administrator. Tracks expenditures for housing programs for annual grant reporting and budget preparation. Verifies contractor and subrecipient registry in the federal SAM system. Prepares annual grant applications; create or modify forms for housing programs. Collects and reports accurate beneficiary income and demographic data. Researches and analyzes census data and real estate market trends. Coordinates with Development Services, Financial Services, and City Attorney staff. Maintains and updates website information.

Knowledge, Skills and Abilities

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Knowledge of:



Federal, state, and local SHIP and CDBG grant rules and regulations. F.S. 119 (public records laws). Housing programs, real estate operations, mortgage financing, and market conditions.

Skilled in:

Identifying and analyzing complex mortgage and real estate issues. Communicating program information in oral, written and graphic form, including staff reports and meetings with external stakeholders. Use of computers and software applications to a high degree of proficiency Microsoft Office 365 (Outlook, Word, Excel) to a high degree of proficiency General research methods including ability to perform data research, investigation, and verification Use of Department of Housing and Urban Development (HUD) IDIS and eConn Planning Suite and Florida Housing Finance Corporation (FHFC) software systems for data entry and reporting (Housing & Community Improvement only)

Ability to:

Identify and analyze complex mortgage and real estate issues. Establish and maintain effective and positive working relationships with co-workers, city officials, consultants, civic and business leaders, and the general public. Serve the public and interact with fellow employees with honesty, integrity, and respect in line with the City's values. Work a flexible work schedule that includes weekdays, weekends, and evenings, as needed. Manage multiple projects, deadlines, and responsibilities. Multitask and adapt as needed to shifting priorities while maintaining a high degree of attention to detail. Organize and analyze information accurately. Effectively research, organize and analyze numeric, text and graphic data and information on a variety of community improvement related topics, then clearly communicate the results of that research and analysis in oral, written, and graphic form.

Minimum and Preferred Qualifications

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Bachelor's degree from an accredited college with major coursework in social science, public administration, business, or a related field is required. In lieu of a bachelor's degree, four (4) years of experience in lending or federal or state grant compliance and monitoring, or a combination of an associate's degree with two (2) years of experience in lending or federal or state grant compliance and monitoring may be accepted. Two (2) years of experience in the lending industry or in housing and community development programs.

PREFERRED QUALIFICATIONS:

One (1) year of experience or more drafting grant applications/plans, reports, and compliance with monitoring requirements by grantor agencies such as Florida Housing Financing Corporation (SHIP) or Federal Housing & Urban Development (HUD). Master's degree in social science, public administration, business, or a related field For the Housing & Community Improvement, one full grant cycle is preferred.

Additional experience is accepted as a minimum requirement in lieu of the postsecondary degree on the following basis: additional four (4) years in lieu of the bachelor's degree, and additional two (2) years in lieu of an associate degree.

SPECIAL REQUIREMENTS:

Possession of a valid State of Florida Class "E" driver's license.

POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS:

Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:

Criminal Background Check Employment Verification Motor Vehicle Report (MVR) Check Drug & Alcohol Screening
The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.