Job Description

Communications Specialist

495245 Full-Time Closing on: Dec 1 2025 Human Resources

Department

: Human Resources

Salary

: $47,731-$50,000

This position is open to current University of Houston-Downtown (UHD) employees only.

Description

:



The Communications Specialist supports the development, coordination, and execution of internal and external communications across digital and print platforms. This role develops clear, consistent, and engaging content; maintains key communication channels such as newsletters, intranet and web pages; provides communications partnership to departmental leadership; and supports strategic initiatives that advance the university's priorities. The Specialist also provides essential administrative support to ensure smooth departmental operations.

Duties

Develops, writes, edits, and publishes internal and external communications in alignment with brand, style, and accessibility standards; supports executive and leadership communications as assigned

Coordinates communication projects intended for publication across multiple formats, including newsletters, web pages, presentations, announcements, videos, and event materials Serves as content coordinator for internal communication channels (e.g., web pages, email newsletters, digital signage, SharePoint sites, events, and presentations) Designs, writes, and produces monthly digital newsletters; continuously refines format and content based on analytics and stakeholder feedback Maintains and updates internal- and external-facing web pages, ensuring accuracy, clarity, and timely posting of information Develops content such as articles, talking points, video scripts, PowerPoint presentations, FAQs, and employee messaging that supports UHD priorities, programs, and initiatives Supports the planning and communication of institutional announcements, change initiatives, employee programming, and key institutional updates Collaborates with partners across departments and divisions to tailor messaging for targeted audiences Ensures consistency of tone, message alignment, and accuracy across communication platforms Tracks engagement metrics and develops recommendations to enhance communication strategies and improve reach and clarity Provides administrative coordination to support daily departmental operations, which may include maintaining shared email inboxes, coordinating office supplies and vendor quotes, arranging room bookings, and scheduling support as needed Provides administrative coordination for front desk operations, office supply, catering and vendor purchases, shared calendar maintenance, space reservations, and work orders

Marginal Duties

Perform additional duties as required by the specific needs of the departmen

Supervisory Responsibilities

Direct Reports:


Supervises part-time employees

Delegation of Work:


Assigns work to subordinate(s)

Supervision Given:


Supervises the work of student workers

Required Qualifications

Required Education:


Bachelor's degree Experience will be considered in lieu of education

Required Experience:


Minimum of two (2) years of related job experience Experience designing and executing communications campaigns that support strategic initiatives

License/Certification:


None

Preferred Qualifications

Bachelor's degree in Communications, Journalism, Public Relations, Marketing, Human Resources, or a related field Direct experience in communications, content creation, or digital media, preferably in a higher education, nonprofit, or corporate environment

Knowledge, Skills, and Abilities

Knowledge:


Proficiency in digital publishing tools and platforms such as OMNI CMS, SharePoint, Canvas, and survey/form tools like Qualtrics and Microsoft Forms Familiarity with style guides (e.g., AP, Chicago) and accessibility standards (e.g., WCAG)

Skills:


Strong project management and organizational skills High attention to detail and commitment to accuracy in reporting and content management

Abilities:


Ability to collaborate effectively with diverse stakeholders, including executives, HR professionals, and external partners Ability to communicate effectively with a wide range of individuals and constituencies in a university community Ability comfortable with administrative tasks and operational support, including calendar coordination, front desk oversight, and vendor communications

Work Location and Physical Demands

Primary Work Location:


Works in an office environment

Physical Demands:


Work is performed in a typical, comfortable interior work environment which does not subject the employee to any

unpleasant elements
Individual has discretion in relation to walking, standing etc., and has minimal exposure to physical

risks


All positions at the University of Houston-System are security sensitive and will require a criminal history check.



The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.