Job Description

About Us

------------



Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.



Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.



The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.



Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

------------



Augusta University


Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912


Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

----------------------------------



The Medical College of Georgia Department of Physiologys focus is the framework of the body's cells, organs and systems, how they work, and how abnormal function leads to disease. The department is dedicated to outstanding research and excellence in education. Our federally funded scientists study some of the nation's top killers like cardiovascular disease and hypertension, and train independent, creative, productive scholars and PhD graduates, who publish in top tier journals and who are competitive for positions wherever they choose to go. The department offers programs leading to the PhD degree. By virtue of their interdisciplinary training, the department's graduates compete successfully for positions in medical schools, universities, government, and industry.

Job Summary

---------------



Provides essential administrative and operational support for the Department of Physiology's two graduate programs: the Master's in Medical Physiology Program and the Physiology Biomedical Sciences Graduate Program. This position serves as the primary liaison, coordinating communication between the academic department, program faculty, and the university's central Graduate School/College. Core responsibilities include managing the admissions cycle, assisting with recruitment initiatives, and providing student support. Furthermore, the role involves event planning and execution for key departmental functions, including recruitment events, specialized departmental lectureships, and the annual Physiology research symposium.

Responsibilities

--------------------

R

esponsibilities to include, but are not limited to:

Manages the official system of record by entering course details and facilitates program logistics by scheduling meetings, distributing seminar and journal club announcements, coordinating room setups, and submitting necessary AV/IT requests. This role requires fluency in institutional data systems such as Banner, Pounce, Curriculog, and OneUSG to complete data entry and reporting needs. Additionally, the program specialist is responsible for processing and monitoring Graduate Laboratory Assistant (GLA) time entry to ensure correct compensation and adherence to hours worked policies.



Manages special projects as requested by the Chairman, Department Administrator, and Program Directors. This includes providing logistical oversight for departmental events, such as special lectureships and the annual research symposium. Some specific execution tasks involve developing and producing event materials, coordinating catering arrangements, and personally managing event setup and breakdown. This role requires the ability to proactively execute a broad range of varying administrative support duties to ensure departmental events are successful.



In coordination with the departmental Program Directors, AU Marketing Division and The Graduate School coordinate efforts to market the department programs to help recruit a varied and qualified pool of prospective students. In coordination with the Program Director(s), maintain the accuracy of the program's information on the department website and in the university catalog/handbook.



Conduct market research of peer programs in the Southeast region to identify possible recruitment pathways and competitive advantages.



Assist the Program Director(s) with the timely and accurate submission of all required student and programming forms and documentation (e.g., degree audits, graduation requirements, application materials).



Monitor the program's operating budget and track expenditures in coordination with the Department Administrator.



Manages all programmatic procurement functions, including processing orders for supplies and equipment through eShop and the PeopleSoft Financials requisition system. This responsibility includes ensuring strict compliance by securing and validating all necessary documentation (e.g., Data Security, Tax Exemption, and Technical Exemption forms, W-9s) and acting as the primary liaison with vendors to obtain and submit required financial paperwork.



Assist the Program Directors with the hiring and assignment of Graduate Assistants (Teaching Assistants, Research Assistants, Lab Assistants, etc.) within the department.


Perform all other job-related duties as assigned.

Required Qualifications

---------------------------



Associate degree from an accredited college or university and one year of experience.

OR

High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization is required and a minimum of four years of progressively responsible office support experience.

Preferred Qualifications

----------------------------



Proven ability to manage multiple tasks, prioritize effectively, and work autonomously with minimal supervision. Must be able to communicate effectively and professionally with internal and external stakeholders.

Knowledge, Skills, & Abilities

-----------------------------------

KNOWLEDGE

Proficient in Microsoft Office and other computer software/databases.

SKILLS

Excellent interpersonal, written, and verbal communication skills.

ABILITIES

Ability to maintain confidentiality.
A self-directed, enthusiastic, and motivated approach combined with a commitment to maintaining a consistently professional demeanor and appearance is required.

Shift/Salary/Benefits

-------------------------



Shift: Days; Monday - Friday (Work outside of normal business hours may be required).


Salary: $17.88-$21.92 per hour.


Pay Band: B5


Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.


This position is (fully/partially) funded through external sources. Continued employment is contingent upon the availability of these funds.


Recruitment Period: Until Filled.


Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.


Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.


Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

----------------------------



All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.


If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.


Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.


For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.


All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

----------------



This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

---------------------



This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."


Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

--------------------------------



Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

----------------



Consider applying with us today!


https://www.augusta.edu/hr/jobs/ Search for Job ID: 292925.


Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.


Select University Faculty & Staff > Internal Applicants if you are a current university employee.


If you need further assistance, please contact us at 706-721-9365.