Job Description

35 hours/week


8:00am - 3:30pm - inclusive of 1/2 hour unpaid lunch


12 months per school year

The NYS HELPS (Hiring for Emergency Limited placement Program Statewide) is a NYS program that allows civil service agencies to hire qualified permanent employees quickly and without requiring them to take a competitive civil service exam. It was created to help agencies fill critical vacancies by streamlining the appointment process, though candidates must still meet all other minimum qualifications for the job.

DUTIES:

Secretary to the Assistant Principal in the Main Office. Some of the duties include but are not limited to:

Keeping accurate database of locker assignments Assisting with duties related to Building Permit usage Assignment of building keys (including display cases) and ID badges, and swipe cards Maintaining records and correspondence related to student discipline Assisting with maintaining records related to extracurricular clubs, advisor handbooks, and stipends Assisting with duties related to Exam Administration Processing Interpreting/Translating Paperwork Assisting with duties related New Student Orientation Additional duties as assigned by Administration

QUALIFICATIONS:

Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing.


NOTE: Office clerical experience, including typing, may be substituted for the high school requirement on a year for year basis.


NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

SPECIAL REQUIREMENTS:

Working knowledge of office terminology procedures, and equipment; working knowledge of business arithmetic and English; ability to type from clear copy or rough draft at a reasonable rate of speed; ability to understand and follow oral and written instructions; ability to write legibly; clerical aptitude; mental alertness; neatness, tact and courtesy; physical condition commensurate with the demands of the position.

Ability to interact in a professional manner with staff and business people; Must have excellent phone etiquette skills; Must have excellent organizational skills; Must have excellent interpersonal skills; Excellent computer skills, Word, Excel and Outlook Detail oriented with proven experience in reviewing written info for grammatical and format errors; Ability to work independently as necessary; Experience in assisting with the completion of comprehensive reports that are used for internal and external use; Must be able to maintain confidentiality; Must be punctual, hardworking, dependable, flexible, patient, and friendly; Excellent public relations skills, positive attitude Excellent computer skills, Word, Excel and Publisher A team player/flexible -extremely organized, sense of humor, able to accept constructive criticism Able to perform calmly in a busy office setting Strong work ethic Ability to work with and enjoys working with High school students Ability to multi-task, prioritize and work well under pressure
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PREFERRED CHARACTERISTICS

Working knowledge of High School Office Working Knowledge of Microsoft Word, Excel, Access and Google Working Knowledge of WITS, WINCAP, eSchool, and Frontline

The NYS HELPS (Hiring for Emergency Limited placement Program Statewide) is a NYS program that allows civil service agencies to hire qualified permanent employees quickly and without requiring them to take a competitive civil service exam. It was created to help agencies fill critical vacancies by streamlining the appointment process, though candidates must still meet all other minimum qualifications for the job.