Job Description

Job Summary

We are seeking a detail-oriented and organized Clerical Assistant to join our team. The ideal candidate will be responsible for providing administrative support, managing front desk operations, and ensuring smooth office functionality. This role requires excellent communication skills, proficiency in various software applications, and the ability to multitask effectively in a fast-paced environment.

Duties

Manage front desk operations, including greeting visitors and answering inquiries. Operate multi-line phone systems to handle incoming calls and direct them appropriately. Perform data entry and maintain accurate filing systems for documents and records. Assist with calendar management, scheduling appointments, and coordinating meetings. Provide customer support by addressing client concerns and inquiries promptly. Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations. Conduct proofreading of documents to ensure accuracy and professionalism. Support bookkeeping tasks as needed, including basic accounting functions using QuickBooks. Maintain office organization through effective time management and prioritization of tasks. Collaborate with team members to improve office processes and enhance customer service experiences.

Requirements

Previous clerical or administrative experience is preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications. Strong computer skills with the ability to learn new software quickly. Excellent organizational skills with attention to detail. Effective phone etiquette and strong communication skills in both English and Spanish (bilingual preferred). Experience with multi-line phone systems is a plus. Familiarity with office management practices and procedures. Ability to manage time efficiently while handling multiple tasks simultaneously. Experience as a dental receptionist or medical receptionist is advantageous but not mandatory. Typing proficiency with a focus on accuracy is essential. This position offers an opportunity for growth within our organization while contributing to a supportive team environment dedicated to excellence in service delivery.
Job Types: Full-time, Part-time

Pay: $23.61 - $28.43 per hour

Benefits:

Employee assistance program Employee discount Referral program Retirement plan
Work Location: In person