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HRDC does not discriminate against any person including customers, employees, and applicants for employment on the basis of race, religion, national origin, sex, age, physical or mental disability, gender identity, reprisal, and where applicable, marital status, familial or parental status, sexual orientation, political ideas and beliefs, level of English skills, if all or part of an individual\xe2\x80\x99s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by HRDC, in the performance of contracts and the delivery of services or funding. Not all prohibited bases will apply to all programs and/or employment activities.
Job Opening Date: February 27, 2023
Anticipated Start Date: April 3, 2023
Job Closing Date: Until filled
Job Status: This is a full time, regular status position (40hrs/wk, M-F 8am-5pm)
Wage: $23.00/hour
General Summary of Purpose of this Position: Responsible for planning and executing the direct feeding and Childhood Nutrition Programs and services in the Food and Nutrition Department. Organizes and coordinates the day-to-day staff and volunteers, and food service delivery; collaborating with staff, partners, specialists and other organizations to increase participation in specified childhood nutrition feeding programs. Works with the Department Director and GVFB Operations manager to develop and increase communication and outreach strategies for childhood nutrition programs.
Specific Duties and Responsibilities: This position has the following duties and responsibilities. They are listed starting with the most important. This listing does not include minor duties which constitute less than 5% of the position\xe2\x80\x99s time, unless such duties are significantly important or critical to the success of the position. Each of the duties listed below is considered an essential function of this job. (Essential functions are those functions that the employee must be able to perform unaided or with the assistance of a reasonable accommodation. Regular and predictable work schedule and attendance are considered essential functions).
Primary Job Duties and Responsibilities
Operations:

• Supervises operations of existing Childhood Nutrition programs,
• Research menus, food items and potential changes, to improve overall nutritional content and value
• Works with Department Director and GVFB Operations Manager to research & source materials and reduce costs
• Procure necessary food products.
• Track and maintain inventory
• Stays current on annual trainings required for program delivery
• Arrange delivery of KidsPack and Summer Lunch
• Coordinate with Fork & Spoon for food preparation
• Utilize volunteers to efficiently deliver services, including VISTAs
• Documents, develops, and maintains systems and structures necessary for smooth & effective running of Childhood Nutrition programs.

Public Relations & Outreach:

• Responsible for initial inquiries and explains programs to volunteers, community partners, and schools

• Maintain weekly communications with school programs. Evaluate need for programs and training needed.
• Maintains positive working relationship with area partners
• Oversees preparation and content for public relations materials (brochures, annual reports, newsletters, appeals)
• Makes presentations to community groups as appropriate and serve in an educational capacity to raise awareness regarding the childhood nutrition programs
• Continually analyzes community/school needs and helps prepare outreach strategies
• Work to increase participation and maintain relationships with partner sites
• Develops partnerships and other alliances throughout the local community, state, and nation within the public, private, nonprofit and government sectors to advance the Childhood nutrition program goals and objectives.
  

Volunteer Coordination:

• Recruits, trains, and supervises volunteers to assist with program operations as necessary
• Keeps accurate records of volunteers and staff, including an updated contact list of school program contacts, community volunteers, and partners
• Serves as liaison between school programs and community volunteers
• Evaluates need for and develops training for school programs, as necessary or requested
• Develops ongoing training of volunteers in the community and potential partners that educates them about the overall program

Budget:

• Drafts and presents annual program budget for Department
• Director review and approval
• Monitors budget for childhood nutrition programs
• Implements the program\xe2\x80\x99s strategies and fundraising activities.
• Collects and analyses data required for grants and public presentations
• Writes grants and seeks additional sources of funding
• Provides required reporting to Department Director
• Submits the billing statements on behalf of programs per state and other fee for service contracts
• Seek out and pursue funding opportunities

Reporting:

• Maintains detailed records of school participation for monthly reports and annual reports to donors
• Documents meals, menus, and recipe needs
• Conducts all required reporting

Program Development:

• Assists in development of new programs as deemed necessary and beneficial
• Creates and implements nutrition education opportunities
• Evaluate other options for expansion of existing programs
• Capitalize on potential connections to existing GVFB programming
• Increase participation through special project development, working with GVFB staff when appropriate, to collaborate and build upon programs

Knowledge Skills and Abilities: Language Skills:

• Read and comprehend basic instructions and present information to others
• Read, interpret, and write routine reports and correspondence
• Interpret and write general business documents or technical procedures
• Ability to effectively communicate orally and in writing
• Spanish Comprehension and Fluency encouraged

Mathematical/ Money Handling Skills:

• Basic counting skills
• Add, subtract, multiply, and divide simple numbers
• Handle small and large amounts of cash
• Calculate figures and amounts applying concepts of basic algebra and/or arithmetic

Reasoning Ability:

• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to interpret and apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to solve practical problems
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables
• Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems
• Ability to deal with nonverbal symbolism (formulas, scientific equations, graphs, etc.,) in its most difficult phases
• Ability to deal with a variety of abstract and concrete variables

Computer Skills:

• Words per Minute Computer Keyboard Required: Demonstrate proficiency.
• 10-Key Strokes per Minute Data Entry Required: Demonstrate proficiency.

Specialized Office Equipment:

• Operate fax machine to send or receive documents
• Operate 10-key calculator to add, subtract, divide, or multiple numbers
• Operate Multi-line telephone system to place, receive or transfer calls or to retrieve voice mail messages
• Other: Postage machine, copy machine, scanner

Computer Software and Operating Systems

• Utilize computer spreadsheet (Excel) to input, format, and edit data and save, print, or transmit data
• Utilize computer word processing (Word) to input, format, and edit documents and save, print, or transmit documents
• Utilize computer databases to create data files, input, format and edit data and save, print, or transmit data
• Utilize presentation software (PowerPoint) to create, format, and edit electronic presentations
• Utilize internet/ e-mail to access, compose, send, retrieve, save, print, or transmit documents, or data files or electronic communication
• Operate personal computer with Windows operating system to start programs, input, format, and edit data files and print or transmit data
• Utilize proprietary, custom or online programs or data bases to input, format, and edit data and save, print, or transmit data. Specify Software: CaseWorthy

Specialized Tools (Non-Computer):

• Kitchen equipment- convection oven
• Fire suppression system, fire extinguishers
• Garden tools

HRDC, professional or Governmental Policies and Regulations:

• State or Federal Regulations or Laws (List by Name): USDA-CACFP, SFSP
• Agency Policies or Procedures (List by Name): HRDC Policies and Procedures
• Specialized Professional or Industry Guidelines/Standards: ServSafe Training, must follow guidelines on sanitation practices in accordance with regulatory and licensing requirements

Drivers Licenses Required for Performing this Position:

• Montana Class D Driver License and appropriate insurance.

Professional Licenses or Certifications Required by Law, Rule or Regulation for Performing this Position:

• Managerial Servsafe Certification.

Licenses or Certifications That Would Be Useful but Are Not Required:

• CPR/First Aid

Other Required Knowledge, Skills or Abilities:

• Ability to effectively work and communicate with a wide range of individuals from all socio-economic groups
• Ability to read, interpret and implement documents such as governmental regulations, rules, and procedure manuals
• Ability work with minimal supervision and effectively manage workflow
• Ability to respond effectively to the most sensitive inquiries or complaints from customers or claimants.
• Strong interpersonal and communication skills
• Ability to present self and organization in a positive professional manner
• Ability to work independently
• Ability to speak precisely and clearly in public
• Must be able to drive automatic transmission vehicles

Essential Physical, Mental and Emotional Requirements of this position The following physical, mental and emotional abilities are considered essential to perform the duties listed above:

• While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk and hear.
• The employee must regularly lift and/or move up to 50 pounds, frequently lift and/or move up to 75 pounds, and occasionally lift and/or move up to 100 pounds;
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• The incumbent must be able to perform multiple tasks simultaneously, must be able to work under time and/or deadline pressures.

Education and Experience
Education: The following course(s) of study or class work usually provides the required knowledge skills and abilities to perform the duties of this position:

• Bachelor\xe2\x80\x99s degree in Human Services, business/finance, non-profit administration, or related field from four-year college or university preferred.

Experience: The following kinds of experience usually provide the required knowledge skills and abilities to perform the duties of this position:

• Three years of progressively responsible work in program administration including budgeting, grant writing, and fund-raising preferred
• Non-profit experience preferred
• Experience in cooking, nutrition, and food safety preferred
• Experience building collaborative community efforts preferred
• Knowledge of health, nutrition, and mental health preferred

Supervision
Supervision Received: This position operates under broadly stated policies, goals, objectives and principles.

• This position operates under general supervision. The incumbent\xe2\x80\x99s work is primarily assigned by daily workflow and operations. The incumbent is authorized to make decisions as to the timing and sequence of work and the work is performed according to established policies and procedures and/or within applicable laws, rules and regulations governing the tasks being performed.

This position supervises the following position(s):

• This position supervises volunteers associated with Child Nutrition programs

This position has the following supervisory responsibilities:

• This position has responsibility for assigning and checking work of volunteers
• This position may be responsible for supervising part time seasonal staff.

Decisions
Impact of Decisions and Errors Made by Position:

• Decisions, final recommendations and/or errors affect creation of new programs or continuation of existing HRDC programs.

Judgment Required to make decisions:

• Job duties typically involve frequently changing conditions and problems and require judgment to determine prioritization of tasks.

Exception Authority:

• This position does not have the authority to authorize exceptions to program policy or procedure.

Financial Responsibility This position is accountable for the following company money, funds, and budgets:

• Develops programmatic budgets- Summer Lunch, CACFP, KidsPack
• Monitors expenditures and revenue
• Generates program revenue
• Solicits grants/gifts/donations

This position is authorized to sign the following documents and forms:

• Prepares purchase orders for approval, ensuring proper coding of payment requests according to current funding available and associated contract eligibility requirements.
• Monitors expenditures and revenue for programs, including federal grant funds.

Personal Contacts The incumbent is responsible for the following personal contacts (either in oral or written form) when performing the duties and responsibilities of the position:

• Interacts daily with the public or consumers
• Interacts with program managers, executives, HRDC boards, advisory boards and/or committees several times a year
• Interacts with representatives of other service providers several times a year
• Interacts with funding agencies and governmental compliance or auditors to provide information or exchange facts several times a year
• Represents programs to members of the press or media

Confidentiality:

• The incumbent regularly works with confidential and client data, which if disclosed, may be detrimental to agency/client interests. Release of such information may also violate disclosure laws.

Working Conditions The incumbent is exposed to the following unusual, potentially hazardous or unpleasant working conditions:

• Works in temperature controlled office environment and a warehouse where temperature may not be controlled
• Weekly or more frequent exposure to angry or violent clients or volunteers
• Weekly or more frequent exposure to unpleasant substances, odors or noises
• Weekly or more frequent exposure to risk of cuts, burns, shock or other minor injuries (not requiring hospitalization)
• Monthly or less frequent operation of a motor vehicle under all weather conditions
• Monthly or less frequent exposure to risk of injuries that may result in a permanent disability or death (motor vehicle accidents)
• Monthly or less frequent requirement to work above ground level on ladder or scaffold.