Job Description

Salary

Depends on Qualifications

Location

Baton Rouge, LA

Job Type

Unclassified

Job Number

R-001898

Department

University of New Orleans

Opening Date

12/11/2025

Job Duties and Other Information

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Coordinates administrative and support functions for the Center of Community and Preventative Health (CCPH). Assists with calendar management for key staff, meeting arrangements; photocopying; drafting emails/memos, recording meeting notes, routine answering and routing of telephone calls and emails; assisting with printing and mailing projects and database compilation and entry. Assists with gathering weekly reports from bureaus in the CCPH and prepare weekly binders for key staff. Gathers and organizes hiring documents and contract documents. Assists with travel arrangements, authorizations, and expense accounts. Functions as the primary LA GOV purchasing agent, handles and tracks purchase card transactions, ensures invoices are entered in system and paid. Assists with obtaining and comparing acquisition specifications. Makes recommendations for purchasing decisions. Monitors and maintains equipment service contracts on equipment such as printers, facsimile machines, renewal and updating maintenance agreements, contacting service providers, and verifying work completion. Maintains the Employee Emergency Database. Supports and serves in coordination and management of Emergency Operations during activation and as needed between events. Other tasks as assigned.


QUALIFICATIONS

REQUIRED:Bachelor's degree, or Associate's degree plus 3 years of professional experience, or 6 years of professional work experience. Excellent analytical and critical thinking skills; effective organizational and time management skills. Great attention to detail and follow up. Ability to manage projects, assignments, and competing priorities. Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel.


DESIRED:Advanced degree. Minimum 1 year professional experience performing administrative functions within an office environment or health care field. Minimum 1 year professional experience with creating data reports. Minimum 1 year professional experience with project or program coordination. Relevant industry certifications.

Benefits for unclassified employees are determined by the individual hiring authority.