Job Description

Description

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Applicants seeking short-term or part-time work with the University of Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular Board of Regents (BOR) and Civil Service employees. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.
Title: (CASUAL) Administrative & Fiscal Support Specialist
Hiring Unit: College of Arts & Sciences/Social Science Division
Position: Casual Hire
Location: UH Hilo
Date Posted: November 18, 2025
Closing Date: November 25, 2025
Salary: $21.98/hr
Full time/Part time: Full time (no more than 40 hrs/wk)
Temporary/Permanent: Temporary

Other Conditions: Casual Hire temporary appointment is expected to begin December 2025, or soon thereafter. Not to exceed 89 days.

Duties:

Provide administrative staff support for the Social Sciences Division Chair and all associated programs and departments. Serve as the primary front-office contact, handling walk-in inquiries, answering phones, and managing routine office errands. Performs entry-level fiscal support functions. Assist with monitoring expenditures and encumbrances on a regular basis. Assists with contacting vendors and obtaining quotations for purchases. Organize and manage program supplies and inventory, including maintaining necessary forms and spreadsheets. Assists with the supervision of student workers, which includes training and coordinating schedules. Perform other duties as assigned.

Minimum Qualifications:

Bachelor's degree and at least one (1) year of professional work experience in an office setting. Demonstrated knowledge and experience using Microsoft Office (e.g. Word, Excel) and Google Suite (e.g., Docs, sheets). Some familiarity with academic office and administrative functions.

Desirable Qualifications:

Previous Experience working in an academic office setting. Familiarity with academic/student information systems such as STAR, BANNER, Student Access or similar systems. Experience recruiting and on-boarding student employees, including posting of student jobs on student employment system (SECE), entering student data, assisting in completion of forms, reviewing time sheets, and follow up tasks related to SECE.

To Apply:

/information will become the property of the University. All minimum qualifications must be met by the hire date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries

: Kerri Inglis, inglis@hawaii.edu


Please refer to the (Administrative & Fiscal Support Specialist) Casual Hire when making inquiries.

EEO, Clery Act, ADA

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The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:

https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.



In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:

https://www.hawaii.edu/titleix/help/campus-security/

, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.



Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:

https://www.hawaii.edu/offices/eeo/accommodation-request/