Job Description

Position Category:

Staff (Non-Exempt)

FLSA:

Non-exempt

FTE:

1

Location:

Thousand Oaks

University Background:

The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person's dignity.

Basic Function:

Under the direction of the Director of Campus Services, the Campus Services Supervisor is responsible for scheduling and satisfying logistical requirements (furniture, staging, etc.) of all events held by California Lutheran University and California Lutheran University clients.

Representative Duties:

Meet or correspond with Cal Lutheran constituencies regarding prospective events and their support requirements; events can be either on a Cal Lutheran campus or at an off-site facility contracted for the specific purpose of holding a Cal Lutheran event. E

Schedule each event into Cal Lutheran's scheduling program ASTRA; manage the overall scheduling process to ensure that the requirements of different unrelated events (parking, available restrooms, event's furniture inventory, etc.) are available to support all events. E

Ensure that individuals scheduling university events are informed of systems to reserve catering and audio-visual needs. Coordinate with those departments to ensure that the event is successful. E

Manage procurement of vendor services needed for campus events such as tents, porta-potties, and generators; procurement must be in conformance with university purchasing practices. E

Represent the Campus Services Department at various institutional planning meetings for large special events or annual significant events such as commencement and homecoming. E

Monitor Campus Services' budget for specific events; inform Cal Lutheran client regarding budget status. E

Supervise student worker crews to ensure that Cal Lutheran events are properly set up; schedule crew member's hours; take appropriate supervisory steps including progressive discipline with members of the student worker crew. E

Supervise temporary part-time employees; work with the Director to schedule employee hours; manage Cal Lutheran hiring process in the event of an employee vacancy; take appropriate supervisory steps including progressive discipline with employees as needed. E

Coordinate needed infrastructure (such as electrical power), housekeeping and grounds keeping services, security, and parking control with appropriate Cal Lutheran departments. E

Effectively notify regular users of campus spaces that are affected by campus events and, if necessary, coordinate alternative space options for those users. E

At particular times when student or employee support staffs are unavailable, physically move tables, chairs, staging material, and other events. Physical effort will include loading materials into a van or truck, driving the materials to the event location, and placing the material appropriately. E

Act as the Director of Campus Services in the Director's absence. E

Perform other duties as assigned



E = Essential Duties

Knowledge Of:

Successful events coordination, scheduling, and set up

Modern office practices, procedures and equipment

Excellent oral and written communication skills

Principles and practices of administration, supervision and training

Managerial skills and experience

Applicable laws, codes, regulations, policies and procedures

Highly honed interpersonal skills using tact, patience and courtesy

Correct English usage, grammar, spelling, punctuation and vocabulary

Computer proficiency in word processing, publishing and web software

Ability To:

Plan, organize, control and direct campus events

Demonstrate success in planning, coordinating and executing successful events within budget

Work very effectively with a broad cross section of diverse faculty, administration, staff, alumni and volunteers

Be assertive, self-confident, visionary and have the proven ability to move a group to a higher level of achievement

Solve problems while motivating the group to successful outcomes

Anticipate unspoken needs of particular events, and anticipate effects of events on regular campus users

Present a very positive University image to various constituencies

Communicate effectively both orally and in writing

Read, interpret, apply and explain rules, regulations, policies and procedures

Establish and maintain cooperative and effective working relationships with others

Analyze situations accurately and adopt an effective course of action

Meet schedules and timelines

Work independently with little direction but successfully with all parties

Plan and organize work

Supervise and evaluate the performance of assigned staff

Minimum Qualifications:

Any combination equivalent to:

A Bachelor's degree from an accredited college or university in business, event management, public relations or a related field and one year of increasingly responsible experience in event coordination and set up with professional experience in a supervisor capacity.

Preferred Qualifications:

Experience in higher education

Licenses and Other Requirements:

None

Physical Abilities:

Detect to understand appropriate written correspondence; operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer; communicate to exchange information in person, in writing, on the telephone and by email; stationary position for extended periods of time; move or transport light objects; position self to store and/or retrieve files

Working Environment:

Office and outdoor environment; driving a vehicle to conduct work; weekend and evening work



Hiring Range $17.74 to $25.00

Posting Number:

Staff004582022

Open Date:

01/14/2026

Close Date:

1/28/2026



Application Procedure/Special Instructions



To apply, visit https://careers.callutheran.edu/postings/12977



California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University's policies, procedures, and processes.



Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.



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