Job Description

Duties Description Performs, coordinates, and monitors facility business office activities; and assists in planning and administering support service operations.

• Assists in managing financial resources and accounts, which may include the preparation and administration of the facilities annual budget and financial plan.

• Conducts financial analyses and makes recommendations based on findings.

• Identifies spending trends, differences between actual and projected spending, and the reasons for such; and prepares cost projections and spending plans.

• Reviews and tracks expenditures; and prepares and evaluates financial data and reports to ensure compliance with applicable requirements.

• Assists in the development of budget requests; reviews budget proposals; discusses and clarifies information with facility managers; and prepares budget recommendations, estimates, and justifications.

• Researches and provides recommendations on vendors and cost-effective measures for acquiring goods, equipment, and services; and may meet with vendors and contractors to discuss potential purchases and negotiate pricing.

• Monitors inventory levels; reviews and approves purchase requests; advises on acquisition sources and requirements; and identifies and resolves discrepancies.

• Participates in, coordinates, and/or oversees contract and grant administration activities and procurement processes; reviews and evaluates financial documents and proposals; and monitors and approves payments and reports.

• Monitors contract performance through observations, cost reviews, and meetings with program staff.

• Participates in coordinating, evaluating, and overseeing the modification, repair, improvement, and furnishing of facility-owned and leased space, including required maintenance and other services provided by contract or facility staff.

• Provides technical assistance, guidance, and training to facility staff on business office policies and procedures.

May represent the business office at meetings to present fiscal information and concerns; participate on committees and workgroups; assist in the development of business office policies and procedures; and perform the full range of supervisory duties for administrative support staff.
Minimum Qualifications Candidates from outside or within State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as a Business Officer 1 if they have a bachelor's degree and 2 years of professional human resources experience.
Substitution: Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.
OR
Candidates from outside or within State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as a Business Officer Trainee 1 if they have a bachelor's degree.
To be advanced to the full performance level, Business Officer 1, you must successfully complete a 2 year traineeship.
OR
Candidates from outside or within State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as a Business Officer Trainee 2 if they have a bachelor's degree and 1 year of professional human resources experience.
Substitution: Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.
To be advanced to the full performance level, Business Officer 1, you must successfully complete a 1 year of the traineeship.
OR
Candidates from outside or within State Service can be considered for a competitive class appointment if they are reachable on a current Professional Career Opportunities (PCO) eligible list. Appointment from this eligible list would be as a Business Officer Trainee 1 and to be advanced to the full performance level, Business Officer 1, you must successfully complete a 2 year traineeship.
OR
Candidates within State Service can be considered for a competitive class appointment if they are reachable on the Public Administration Traineeship Transition (PATT) eligible list. Appointment from this eligible list would be as a Business Officer Trainee 1 and to be advanced to the full performance level, Business Officer 1, you must successfully complete a 2 year traineeship.
OR
Candidates within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
Additional Comments All OMH employees receive a generous benefits package including:

• NYS medical, dental, & vision insurance
• Access to tuition assistance programs
• Excellent opportunities for advancement & professional growth
• Paid time off - 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave
• NYS Retirement programs

Background checks will be required.
Salary range listed encompasses the hiring rate of a Business Officer 1/Trainee (SG-NS) through the job rate of a Business Officer 1 (SG-18).
Business Officer 1 / Trainee: $53,764
Business Officer Trainee 2: $59,994
Business Officer 1: $66,951 - $85,138
Some positions may require additional credentials or a background check to verify your identity.

Skills Required